Executive Assistant

Executive Assistant to Founder | AI Scale-Up | Remote (London) with travel I’m working with an ambitious AI scale-up that is approaching an exciting stage of growth as they move towards Series A. They are looking for an experienced Executive Assistant to work directly with the Founder and CEO, becoming a trusted extension of her and helping bring structure, organisation and efficiency to a fast-paced environment.This is a unique opportunity for someone who enjoys working closely with a founder, managing competing priorities and playing a key role in helping scale a growing technology company.This is not a traditional EA role focused purely on administration. You will play a key role in helping the Founder operate effectively day-to-day, managing communications, relationships and priorities across investors, customers, partners and the wider team.The role:Take ownership of the Founder’s busy inbox, prioritising communications, drafting responses and ensuring important conversations are followed upManage communications on behalf of the Founder with investors, prospective investors, angels, customers, startup programmes, partners and external stakeholdersBuild trusted relationships and ensure all interactions reflect the professionalism of the businessManage and organise a complex diary, ensuring the Founder’s time is prioritised effectivelyPrepare meeting agendas, briefing notes, presentations and supporting materials ahead of important conversationsSupport investor meetings, customer meetings, events and speaking engagements through preparation and coordinationCoordinate travel, accommodation and logistics, including international travel alongside the Founder when requiredTrack actions, deadlines and follow-ups to ensure key priorities are deliveredWork closely with teams across product, engineering and marketing to coordinate information and create polished executive materialsSupport company-wide meetings, leadership activities and strategic events as the business continues to growAbout you:Previous experience as an Executive Assistant supporting a Founder, CEO or senior executive in a fast-paced environmentStrong written communication skills, with the confidence to draft messages and communicate on behalf of a senior leaderExcellent organisational skills with the ability to manage multiple competing prioritiesProactive and naturally solutions-focused, someone who anticipates what needs to happen rather than waiting for instructionsComfortable handling confidential information with discretion and professionalismStrong relationship-building skills with the ability to communicate confidently with senior stakeholdersExperience working in a start-up, scale-up or high-growth environment would be highly beneficial, but industry background is openThe ideal person will be:Calm, organised and adaptable in a changing environmentComfortable working closely with a founder and gaining exposure across different areas of the businessConfident acting as a trusted representative of the FounderSomeone who enjoys variety, ownership and working at paceA self-starter who thrives in an entrepreneurial environmentLocation & travel:This is a remote-based role, offering flexibility around location. The successful candidate will need to be comfortable travelling internationally with the Founder when required, supporting meetings, events and speaking engagements.The Founder has global travel planned over the coming months, so this role would suit someone who enjoys a fast-moving startup environment and the opportunity to be closely involved in the growth of the business.Why this opportunity?You’ll work directly with the Founder of a fast-growing AI company at a pivotal point in its journey, gaining exposure across investors, customers, partnerships, events and company building.This is an opportunity to have a genuine impact, helping shape how a scaling technology business operates while becoming a key person the Founder relies on every day.If this sounds like you please apply direct or send your CV to zoe.hinkinson@propellondon.comPlease mention the word **CAPTIVATING** and tag RMmEwMTo0Zjg6MWMxODo4ODc5Ojox when applying to show you read the job post completely (#RMmEwMTo0Zjg6MWMxODo4ODc5Ojox). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.