Executive Assistant

Role overview

VERSA Studios is hiring an accomplished Executive Assistant to work closely with the Co-Founder and Executive Director in a busy, imaginative workplace. The position calls for excellent judgement, confidentiality, and a polished professional manner. You’ll be trusted to support senior leadership discreetly while also confidently representing the company when engaging with clients and visitors.

Alongside direct executive support, this role serves as an important coordination hub across studio sites. You’ll help connect teams working in different locations, keep communication flowing, and support smooth alignment across the wider business. The company is looking for someone self-motivated, adaptable, and calm under pressure, with room to grow in a dynamic creative environment.

About VERSA Studios

VERSA Studios is a major UK studio and production infrastructure business offering premium facilities and services for film, television, entertainment, branded content, virtual production, motion capture, and live events. Operating as part of VERSA Media Group, the business blends high-quality studio spaces with integrated production know-how, supporting projects from early development through to final delivery across several UK locations.

Its teams and facilities have supported work for leading broadcasters, streamers, and production companies such as BBC, ITV, Netflix, Amazon Prime Video, Sky, and Paramount, across major entertainment productions, scripted content, and feature films.

Responsibilities

• Manage the Executive Director’s calendar end to end, making sound decisions when multiple priorities compete.
• Coordinate schedules and communications across several time zones and studio sites.
• Stay ahead of upcoming needs by planning meetings, appointments, and key deadlines in advance.
• Serve as a reliable point of access and support for the Executive Director.
• Help different teams stay connected, aligned, and informed across projects and locations.
• Receive and host clients, ensuring the experience is professional, warm, and well organised.
• Keep the office running smoothly on a day-to-day basis.
• Prepare meetings to a high standard, including agendas, packs, notes, and follow-up actions.
• Monitor action points and make sure stakeholders follow through consistently.
• Assist with the organisation and delivery of client meetings, team events, and industry functions.
• Handle important inboxes carefully, with good judgement and sensitivity to tone.
• Travel occasionally between London, Manchester, and Leeds studio locations.

Requirements

• Previous experience in a creative, media, or similarly fast-moving client-facing setting.
• Excellent organisation and a strong eye for detail.
• Composed communication style with strong interpersonal judgement.
• Proactive, practical, and solution-oriented approach.
• Genuine willingness to learn and develop with the business.
• High levels of professionalism, discretion, and emotional intelligence.
• Confident use of Microsoft Office, plus interest in learning new tools and systems.

Benefits

• 25 days of annual leave, in addition to bank holidays.
• 5% employer pension contribution, with salary sacrifice available.
• Annual wellbeing allowance.
• Private medical insurance.
• Medical cash plan.
• Life assurance coverage.
• Income protection.
• Bike to work scheme.
• Employee Assistance Programme.

Additional information

This is a full-time, onsite role based in the London area, with occasional travel required between studio locations in London, Manchester, and Leeds. The environment is fast paced and collaborative, and the role sits close to senior leadership, offering meaningful exposure and development opportunities within the business.