Executive Administrative Assistant

Role Overview

A leading private equity firm with an established Miami footprint is looking for a highly capable Executive Assistant to support senior leaders. This position is ideal for a polished, dependable professional who thrives in a busy environment and is comfortable acting as a reliable extension of executive leadership.

Key Responsibilities

• Provide end-to-end executive support, including managing complex calendars, organizing meetings, and arranging both domestic and international travel.
• Act as a key liaison for senior leadership when coordinating with internal teams, investors, and outside partners.
• Draft, refine, and oversee professional communications, presentations, reports, and materials prepared for investors.
• Handle expense submissions, invoice workflows, and other administrative processes accurately and with discretion.
• Plan and coordinate executive meetings, conference calls, board-related activities, and corporate events.
• Safeguard confidential records and manage sensitive information with professionalism and care.
• Support special projects, background research, and other executive priorities as required.

Requirements

• At least 5 years of experience as an Executive Assistant, ideally in private equity, investment management, financial services, or another professional services setting.
• Strong organizational ability and the capacity to juggle multiple priorities and deadlines.
• A detail-focused, proactive, and solution-driven approach.
• Excellent written and spoken communication skills.
• Advanced command of Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Proven judgment, strong confidentiality practices, and the ability to stay effective in high-pressure situations.

Preferred Background

• Prior support experience for C-suite executives or senior investment professionals.
• Working knowledge of private equity, investment, or financial services terminology and processes.
• Bachelor’s degree preferred.

Work Environment

This role is based in the company’s Miami office and supports leadership teams in both Miami and New York. The environment is collaborative, high-performing, and entrepreneurial, with exposure to accomplished professionals within a respected investment platform.

Compensation & Benefits

• Salary is competitive and tied to the candidate’s experience.
• Benefits include medical coverage, paid time off, and a retirement savings plan.
• There is strong potential for long-term growth within a stable, well-established organization.