Executive Administrative Assistant

About the Role

We are seeking an experienced Executive Administrative Assistant to join our team in Culver City, CA within the technology sector. This role is a 6-month contract position focusing on delivering high-level administrative support to senior leaders.

Key Responsibilities

• Effectively manage intricate calendars and schedules for several senior executives, resolving conflicts and prioritizing commitments.
• Organize all aspects of meetings, ensuring leaders are supplied with necessary resources and relevant context beforehand.
• Coordinate and oversee logistics for team gatherings, offsite sessions, and corporate events including catering, equipment, supplies, and onsite management.
• Continuously identify areas for administrative improvements and apply workflow enhancements.
• Arrange complex domestic and international business travel, and prepare detailed expense reports.

Required Qualifications and Experience

• Bachelor's degree or comparable professional experience.
• Minimum of five years providing administrative support to senior managers, directors, or executive leadership.
• Exceptional organizational talents and adeptness at managing multiple priorities simultaneously.
• Excellent communication and interpersonal skills enabling effective collaboration across diverse teams and different time zones.
• Demonstrated high level of professionalism and discretion when handling confidential matters.

Skills Needed

• Proficiency in managing complex calendars.
• Event planning and coordination.
• Travel arrangement expertise.
• Strong administrative support capabilities.
• Effective cross-functional communication.
• Time management and prioritization.
• Problem-solving ability.
• Ability to maintain confidentiality.
• Logistics management skills.
• Familiarity with relevant technologies.

Compensation

The hourly compensation will be assigned based on experience and aligned with WorkGenius's estimated range.