Document Control Manager / Administrator

Position Overview

We are seeking a Document Control Manager to support project management teams by overseeing and organizing project documentation related to company operations, customers, and vendors. This role demands managing all issued drawings and documents for proposals and projects efficiently and on schedule.

Primary Responsibilities

• Independently manage Governance level 1-2 projects adhering to established standards and procedures.
• Serve as the custodian of the Master Document List (MDL/MDR), encompassing all project-relevant documents.
• Scrutinize project documents to ensure they are complete and contain accurate data.
• Provide guidance to both internal and external stakeholders regarding project and contract documentation requirements.
• Maintain filing systems within the control system and handle correspondence flow via proper transmittals.
• Collaborate with project teams to prepare comprehensive Project Final Documentation or Dossiers.
• Track the status of all project documentation, ensuring deadlines are met by following up with clients, vendors, and internal teams.
• Prepare detailed project status reports and memorandums.
• Participate in project progress review meetings actively.
• Train and assist project team members on document control tools.
• Support onboarding and skill development of new recruits and junior staff members.
• Manage multiple dynamic projects simultaneously in a fast-paced environment.

Qualifications and Experience

• Diploma in Engineering or any undergraduate degree is required.
• Preferably 3 to 7 years of experience in project document control management within engineering, manufacturing, construction, or oilfield service sectors.
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook for data evaluation and reporting.
• Strong verbal and written communication skills in English are essential.
• Flexibility and adaptability to handle various systems and procedures across different projects.
• Experience with web-based applications navigation.

Preferred Skills

• Ability to independently manage document control processes in a timely manner with minimal supervision.
• Experience using Adobe Acrobat Pro.
• Hands-on experience with multiple Electronic Document Management Systems (EDMS).
• Strong skills in training, mentoring, and delivering presentations.
• Capability to multitask effectively in a high-pressure team environment meeting tight deadlines.

Additional Information

This position supports equal employment opportunities irrespective of race, color, religion, sex, national origin, age, disability, or any legally protected characteristic.