Contract Specialist - Supply Chain

Overview

The Contract Specialist at Qatar Fuel Additives Company Limited (QAFAC) plays a crucial role in managing the complete lifecycle of contracts and tenders aligned with the company's strategic goals, procurement policies, and industry standards. The professional oversees contract creation, administration, compliance, and tender management across diverse organizational needs.

Key Responsibilities

• Manage all phases of contract and tendering processes, from initiation through award and post-award administration, ensuring compliance with approved Scope of Work, contract terms, legal requirements, and internal guidelines.
• Review and recommend suitable contract types, prepare contract documents, handle amendments, change orders, variations, and maintain comprehensive contract records.
• Monitor contract values within approved capital limits and ensure contract renewal or replacement prior to expiration.
• Coordinate tender activities including scope and specification review, collaboration with Legal and Finance during preparation, tender announcements, and managing bid submissions.
• Assist in market research, develop bidder lists, participate in technical and commercial bid evaluations, conduct negotiations, and recommend contract awards to tender committees.
• Establish and maintain competitive supplier sources locally and internationally, identify opportunities for price agreements and call-off contracts.
• Prepare detailed commercial evaluation reports, bid tabulation, cost analyses, and maintain secure documentation for future reference.
• Generate work breakdown reports, keep track of contract effective and expiration dates, and provide regular progress updates to management and end-users.
• Support continuous improvement of contract procedures and adherence to QAFAC policies, international regulations, and operational procedures for compliance.

Qualifications and Experience

• A Bachelor's Degree in Business Administration or an equivalent qualification is required.
• Minimum of three years' experience in contract management within oil and gas or petrochemical sectors is essential.

Additional Information

The role demands close collaboration with multiple internal departments such as Supply Chain, Finance, and Legal, alongside external suppliers and vendors, ensuring successful contract execution and procurement processes.