Contract Management Specialist

Company Overview

Prime Talent TZ is a leading human resource consultancy committed to providing innovative workforce solutions and nurturing the upcoming professionals throughout East Africa. The company specializes in recruitment, outsourcing, HR advisory, and professional development mainly within corporate, mining, and industrial sectors.

Role Summary

We are looking for a meticulous and well-organized Tender and Contracts Management Officer to handle the entire tendering process and manage contract administration effectively. This position ensures timely submission of competitive bids, maintains compliance with contractual terms, and promotes organizational growth through efficient tender and contract handling.

Key Responsibilities

• Detect and track tender opportunities from governmental, private, and donor-sponsored entities.
• Examine tender documentation and assess eligibility criteria.
• Oversee the organization, preparation, and submission of tender applications.
• Collaborate with internal teams to draft technical and commercial proposals.
• Maintain a detailed calendar of tender deadlines and ensure all submissions occur punctually.
• Handle contract creation, review processes, signing procedures, and renewals.
• Supervise contract compliance, deliverable fulfillment, and overall contract performance.
• Keep a well-maintained repository of all tenders, contracts, and related documentation.
• Communicate with clients, suppliers, and internal departments throughout the tender and contractual procedures.
• Ensure adherence to procurement laws, company guidelines, and legal standards.
• Produce reports detailing tender outcomes, contract statuses, and potential business opportunities.

Required Qualifications

• Bachelor’s Degree in Procurement and Supply Chain Management, Law, Business Administration, Quantity Surveying, Engineering, or a related discipline.
• Professional certifications such as CPSP, CIPS, or equivalents are advantageous.
• At least three years of professional experience in tender management, procurement, contract administration, or related fields.
• Prior involvement in preparing government and private sector tender proposals is highly preferred.

Essential Skills

• Comprehensive understanding of procurement and contract management frameworks.
• Exceptional skills in proposal writing and document preparation.
• Strong analytical, negotiation, and communication capabilities.
• Attention to detail and the capacity to meet tight deadlines.
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.
• Ability to work autonomously and handle multiple tender projects simultaneously.