Contract Administrator

About SolAmerica Energy

SolAmerica Energy is a private equity-backed company specializing in the development, construction, ownership, and operation of distributed generation solar and energy storage projects. Headquartered in Atlanta, Georgia, it has successfully executed solar projects across the eastern United States and is expanding its initiatives across 20+ states. The company values diversity, equity, and inclusion, fostering a respectful and collaborative work environment that supports employee growth and contribution.

Role Overview

The Contract Administrator plays a critical role within the project management team of SolAmerica Energy, acting as a key representative for the Independent Power Producer. This position involves managing the entire contract lifecycle associated with solar construction projects. It requires detailed-oriented management of complex financing contracts including tax equity deals, compliance with regulatory standards such as prevailing wage and domestic content requirements, and coordination with multiple stakeholders including contractors, landowners, and utility partners.

Primary Responsibilities

• Managing contracts by preparing notification lists, sending and tracking all required notices.
• Monitoring monthly and routine contractor submittals such as project reports and schedules.
• Maintaining milestone and closeout documentation and submittals.
• Handling Builders Risk Insurance policies and all required bonds (performance, payment, driveway bonds, etc.).
• Overseeing land lease agreements, interconnection agreements, and their contractual stipulations.
• Tracking insurance expiration dates for owners and contractors.
• Monitoring permit requirements and expirations including Conditional Use and Building Permits.
• Keeping track of environmental site assessment (ESA) Phase 1 expiration dates.
• Preparing purchase orders, reviewing vendor and subcontractor invoices, validating accounting codes, and ensuring all proper documentation and lien waivers are in place before payment release.
• Coordinating invoice verification against purchase orders or pay applications and confirming receipt of equipment or services through inspection reports.
• Submitting accounts payable items for approval through designated software while maintaining communication with vendors and contractors regarding project payments.
• Supporting finance functions by assisting in preparation, submission, and monitoring of construction loan and tax equity closing and monthly draw requirements as well as project status reports.
• Managing compliance by tracking the project compliance matrix related to prevailing wage, apprenticeship, domestic content, and other regulatory obligations.
• Ensuring submission of wage determinations and managing project documentation, including revision control using the PX Platform.

Qualifications and Experience

• Five or more years of direct experience in roles within general contracting, EPC firms, or Independent Power Producers, preferably focused on commercial or industrial solar or battery storage construction.
• Proven track record of delivering successful renewable energy project results.
• Solid understanding of the solar industry and associated regulatory requirements.

Key Competencies

• Superior organizational and time management skills.
• Self-driven and collaborative, capable of working towards collective project goals.
• Strong written and verbal communication with attentive detail orientation.
• Good judgment to weigh business risks effectively.
• A proactive learner with intellectual curiosity.
• Ability to manage multiple priorities efficiently with a strong work ethic.
• Capable of operating independently while contributing to a closely-knit team.
• Proficiency with project management software and tools.
• Excellent interpersonal skills and ability to handle multiple projects at once.

Compensation and Benefits

SolAmerica Energy offers a competitive salary combined with a thorough benefits package featuring equity incentives and performance bonuses. The company fosters a balanced work-life culture, provides a monthly communication stipend, and activates all health insurance benefits starting from the first day of employment.

Additional Information

SolAmerica Energy manages its hiring process internally and does not entertain unsolicited applications from third-party agencies. Only active applicants during the job listing period will be considered, and the company is not liable to compensate third parties for unsolicited candidate referrals.