Clinical Program & Study Assistant / Team Assistant

Your mission

You will play an important coordinating role within R&D programs and clinical study teams. The position focuses on keeping operational work moving efficiently, supporting daily team management, and partnering closely with Clinical Operations leadership and other functions to ensure activities stay organized and aligned.

Key responsibilities

• Help organize clinical studies by tracking progress through dashboards, Gantt charts, milestones, and start-up or close-out activities, while providing regular status updates.
• Take ownership of the Trial Master File (TMF) and the Sponsor Oversight Documentation System (SODS), making sure records are complete, accurate, and well maintained.
• Manage document routing and follow-up for approvals, signatures, and tracking of CDAs/NDAs, contracts, insurance, payments, and other study documents.
• Keep clinical study contact lists current and support communication, meeting setup, agendas, and minute taking for internal and external discussions.
• Make sure clinical trial details are updated on public registries such as ClinicalTrials.gov in a timely manner.
• Coordinate study-related materials, including content for investigator meetings and training resources for both internal teams and external partners.
• Assist with trial activities across the full study lifecycle, including site support, issue tracking, payments, archiving, and tasks related to start-up, enrollment, maintenance, and close-out.
• Support cross-functional coordination, study supply handling, and broader clinical development operations as required.
• Provide administrative assistance to Clinical Operations leadership, including meeting arrangements, team events, and travel coordination when needed.
• Carry out research and prepare materials to support the function, and take responsibility for selected Clinical Operations processes such as clinical trial insurance and compliant archiving.

Candidate profile

The role calls for someone with a life sciences, health sciences, nursing, or similar academic background, plus practical experience in biotech, pharma, or a related environment. The ideal candidate combines structure, discretion, independence, and strong coordination skills with the ability to stay effective in a fast-moving setting.

Requirements

• Bachelor’s degree in life sciences, health sciences, nursing, or a related discipline.
• At least 1 to 3+ years of relevant experience in biotech, pharma, or a comparable industry.
• Working knowledge of clinical operations workflows and coordination, along with experience using digital documentation and collaboration platforms such as Jira and Confluence.
• Strong planning, organization, and time-management abilities, with close attention to detail and a self-directed working style.
• Capability to handle several priorities at once, anticipate needs, and remain effective in a changing environment.
• Good interpersonal skills and the ability to collaborate smoothly with different stakeholders.
• Reliable, proactive approach and strong communication skills.
• Confident use of MS Office applications, including Word, Excel, and PowerPoint; prior eTMF experience is an advantage.
• Fluency in written and spoken English.

Why join us

• Permanent full-time employment in an international, highly motivated team.
• Flexible, dynamic, and innovative workplace culture.
• Participation in the company’s success through a stock option program.
• Competitive pay, broad benefits, and opportunities to grow professionally.
• Additional health and wellbeing benefits such as Wellpass, OpenUp, and more.

About the company

Immunic Therapeutics is a biotechnology company developing selective, orally available immunology therapies for chronic inflammatory and autoimmune diseases. The pipeline currently includes three small-molecule product candidates in different phases of clinical development.

Additional information

This position is based in Gräfelfing, Bavaria, Germany and is an onsite role.