Administrative Specialist

Job Overview

Dade Medical College-Hialeah is looking for a meticulous and well-organized Administrative Specialist to deliver extensive administrative and operational support to several departments. The successful applicant will manage scheduling, document handling, record-keeping, reporting, and ensuring smooth daily business functions.

Key Responsibilities

• Support managers, executives, and teams with administrative tasks.
• Manage calendars, appointments, meetings, and virtual conferences.
• Create reports, presentations, spreadsheets, and formal correspondence.
• Keep precise electronic records, databases, and handle confidential files.
• Complete data entry tasks and validate business information accuracy.
• Answer emails, phone calls, and internal queries professionally.
• Organize travel plans, meeting logistics, and various administrative projects.
• Assist with onboarding documentation and employee-related administrative processes.
• Contribute to cross-departmental projects and initiatives for process improvement.
• Ensure adherence to company policies and administrative protocols.
• Undertake other administrative duties and special assignments as needed.

Required Qualifications

• Associate's or Bachelor's degree in Business Administration or related discipline preferred.
• At least two years of experience in administrative support, office administration, or comparable positions.
• Skilled in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Knowledgeable in Google Workspace and collaborative online tools.
• Excellent verbal and written communication skills.
• Strong organizational capabilities, multitasking skills, and effective time management.
• Exceptional attention to detail and ability to maintain confidentiality.
• Self-motivated with the capability to work independently in a remote setting.