Administrative Associate

About Unitec SpA

Unitec SpA is a global company specializing in innovative solutions for sorting, processing, packing, and quality inspection of fresh fruits and vegetables. Our Kilsyth South (Melbourne) branch is seeking a dedicated Administrative Associate to join our team.

Job Overview

The Administrative Associate will be responsible for supporting the Administration Department, focusing on procurement processes and coordinating corporate travel arrangements. This role involves managing the entire purchasing cycle from request through delivery, liaising with suppliers, organizing travel logistics for technicians and sales managers, maintaining precise records and databases, and collaborating with various internal teams to ensure smooth administrative operations.

Key Responsibilities

• Oversee procurement activities including purchase requests, order placements, and delivery follow-ups.
• Maintain effective relationships with suppliers to facilitate smooth procurement.
• Coordinate comprehensive business travel arrangements including flights, accommodation, and local transport for field staff and sales personnel.
• Keep accurate records and update databases consistently.
• Work closely with internal departments to support efficient administration practices.

Candidate Requirements

• Prior experience in administration, purchasing, or travel coordination is advantageous.
• Familiarity with accounting principles and bookkeeping is a plus.
• Exceptional organizational abilities with strong multitasking capability.
• Effective negotiation and problem-solving skills.
• Demonstrated attention to detail, reliability, and ability to maintain confidentiality.
• Proficient with Microsoft Office applications.
• Excellent English communication skills, both written and spoken.

What We Offer

• An energetic and international work setting with a youthful atmosphere.
• Opportunities for career advancement and personal growth.
• Continuous training and support to enhance your professional skills.
• A collaborative and team-focused environment.
• A chance to gain valuable experience and assume increasing responsibilities.
• A workplace culture that rewards merit and hard work.