Administrative Assistant (HR & Admin)

Job Overview

This role involves multifaceted administrative duties supporting HR and office functions at PCS Pte. Ltd. The candidate will handle daily office operations, coordinate facility maintenance, support documentation processes, and assist with financial and communication tasks.

Key Responsibilities

• Provide direct support by managing daily office operations such as answering phone calls and handling courier services.
• Arrange site visits and meetings to facilitate smooth organizational activities.
• Process procurement requests, including for non-stock items, and manage staff claims related to phone reimbursements and entertainment expenses.
• Administer company subscriptions, gifts, and provide backup aid to other administrative staff when necessary.
• Oversee maintenance coordination for office equipment like water and coffee dispensers, along with the security system.
• Handle parking management by issuing car park coupons and collecting related fees.
• Coordinate telecommunications setups including PABX and telecom line installations, from requests to site surveys and scheduling.
• Assist with visitor system applications and related procedures.
• Compile financial data and documentation aiding budget and capital expenditure planning as well as turnaround preparations, including invoicing and cost recovery from downstream entities.
• Support the preparation of tender and contract documents.
• Collaborate in coordination and submission of information for internal projects such as safety campaigns and newsletters.

Candidate Requirements

• Minimum educational qualification is GCE 'O' Level or an equivalent certification.
• At least two years' experience in a related administrative role is preferred.
• Proficiency with Microsoft Office, especially Excel and Word, is required.
• Experience with SAP software is an advantage but not mandatory.
• Demonstrates a positive, organized, and detail-conscious work attitude.
• Effective communication and interpersonal skills are essential.
• Entry-level applicants will also be considered.

Compensation and Benefits

• Competitive salary reflective of qualifications and experience.
• Service benefits include 0.25 to 0.5 months' pay plus an annual $500 bonus, based on years of service.
• Location allowance provided.
• Medical outpatient, dental subsidies, plus hospitalization and surgical coverage extend to spouse and children.
• Comprehensive insurance benefits included.
• Holiday, sports, and wellness subsidies offered.
• Daily shuttle service available between Jurong Island office and Jurong East MRT station.