Admin Assistant for Nonfiction Team - Berlin

About the Role

Join a leading global entertainment company supporting over 300 million members worldwide. We are looking for a proactive and detail-oriented Admin Assistant to support our Nonfiction team in Berlin. This role requires someone able to handle various tasks efficiently, with adaptability and strong organizational skills in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, travel planning, and expense processes for the Nonfiction Director and team.
• Schedule and confirm internal and external meetings, often involving creative talent.
• Organize logistics and technical setups for meetings with content partners.
• Arrange domestic and international travel for executives.
• Handle administrative tasks such as expense report processing and file management.
• Communicate effectively with internal and external stakeholders.
• Collaborate with assistants across EMEA and UCAN teams.
• Serve as the team’s primary contact for internal and external tools and systems.
• Coordinate submissions by managing logging and communication with readers and translators.
• Support ad hoc projects including preparing presentations, organizing offsite meetings, and managing events including guest lists.
• Liaise with high-profile talent and coordinate gifting for partners.

Candidate Qualifications

• Proven experience assisting multiple senior executives in corporate or production settings; media experience preferred but not mandatory.
• A proactive team player comfortable in a fast-paced, collaborative environment.
• Discretion in handling confidential information.
• Flexibility to respond outside normal hours for urgent issues.
• Excellent prioritization and multitasking abilities.
• Fluent in both German and English languages.
• Strong communication skills, both written and verbal.
• Interest in new technologies and AI for process improvement.
• Proficient with Google Workspace tools including Docs, Sheets, Slides, and Gmail.
• Alignment with company culture and values emphasizing inclusion and diversity.

Commitment to Inclusion

We foster an inclusive environment reflecting diverse backgrounds and experiences. Reasonable accommodations during the hiring process are available upon request. We celebrate diversity without discrimination on any grounds including race, gender identity, age, disability, or military service.