Accounts Payable Administrator

Role Overview

Join a vibrant Finance team as an Accounts Payable (AP) Administrator at Chanelle Pharma, based in Loughrea, County Galway. Reporting to the AP Team Lead, this pivotal role involves managing the end-to-end processing of accounts payable activities, ensuring compliance with company policies and enhancing operational efficiency.

Key Responsibilities

• Accurately process invoices through appropriate channels, ensuring adherence to the purchase-to-pay policies.
• Perform 2-way and 3-way matching of invoices with purchase orders and goods receipt notes to verify transaction accuracy.
• Oversee open purchase orders and GRNI reports to maintain accurate cash flow forecasts and meet vendor payment terms.
• Conduct monthly creditor reconciliations and promptly address any discrepancies.
• Support the AP Lead with weekly creditor payment forecasts to assist cash flow planning.
• Contribute to the upcoming transition to a new ERP system.
• Evaluate existing internal controls and propose improvements to prevent unauthorized or improper transactions.
• Coordinate with other group companies to ensure consistent adherence to processes across back-office functions.
• Handle administration and processing for company travel expenses, credit card charges, and out-of-pocket reimbursements.
• Manage all AP inbox communication and vendor setups, ensuring internal verifications are completed.
• Control payment runs to streamline the process and minimize frequency on daily, weekly, or monthly cycles.
• Collaborate cross-functionally with finance colleagues to refine the Procure to Pay cycle.
• Ensure compliance with Delegation of Authority and investigate any control breaches or non-compliance issues.
• Provide ongoing training and feedback to business users on invoice processing procedures.
• Process intercompany invoices promptly and identify opportunities to optimize workflows and reduce administrative load.

Skills & Competencies

• Strong organizational skills, time management, and ability to prioritize competing demands.
• Excellent communication abilities to foster relationships and teamwork.
• Capacity to influence strategic decisions and understand financial and business objectives.
• Exemplify company values and culture through leadership and initiative.
• Experience with best practice processes, change management, coaching, and mentoring.
• Ability to set targets and KPIs to drive growth and monitor performance.
• Proactive, responsible, and action-oriented approach to managing priorities and teams.

Qualifications & Experience

• Third-level qualification or its equivalent.
• Preferably multinational experience, though not mandatory.
• At least 3 years of experience in an Accounts Payable position, preferably within pharmaceutical or healthcare sectors.
• Excellent written and verbal communication skills.
• Proficiency with MS Office suite.