Virtual Executive Assistant - Remote Role

About the Role

Take charge as the essential organizer for a fast-moving US or Canadian startup executive. If you've held positions like Operations Coordinator, Project Coordinator, or similar roles within startups, agencies, or remote-first companies, you understand how to deliver results autonomously. Join Viva Talent, a company committed to empowering women throughout Latin America by providing genuine career opportunities. While all genders are welcome, our initiatives intentionally support economic progress for women, benefitting families and communities.

This position is fully remote and open to candidates residing in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key Responsibilities

• Manage executive-level administrative tasks including calendar, email inbox, meetings, travel planning, expense tracking, and organizing events.
• Optimize operational workflows by enhancing processes, conducting data analysis, generating reports, developing SOPs, and managing documentation.
• Coordinate internal projects and foster seamless team collaboration.

Candidate Requirements

• Minimum of 2 years experience in roles such as Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or related positions.
• Fluency in English at C1 level, both written and verbal.
• At least one role with a tenure of 2 or more years.
• Proficiency with tools like Google Workspace, Slack, and Notion; strong interest in AI technologies.
• Self-driven and proactive in managing responsibilities without constant supervision.

Compensation and Benefits

• Base salary of $1,200 USD per month, with potential to earn up to $1,600 USD monthly.
• Salary reviews and possible increases every six months.
• Stable fixed working hours with no requirement for overtime or weekend work.
• Entitlements include paid holidays, vacations, sick leave, family care days, and parental leave.
• Global health insurance coverage.
• Permanent fully remote work arrangement.
• Comprehensive 4-week paid training to onboard new hires.
• Clear career advancement opportunities, including paths toward Senior Executive Assistant, Customer Success Manager, or Chief of Staff roles.

Additional Information

Employee satisfaction is high, with a 4.7 out of 5 rating on Glassdoor. The hiring process takes approximately six days, with onboarding sessions every Monday.

Security Notice: All official communications from Viva Talent will come from an @execviva.com email address. Candidates should be wary of contacts from unofficial sources like social media platforms and avoid sharing personal data or paying any fees. Suspicious messages should be reported to careers@execviva.com.