Tender & Government Empanelment Executive – GeM / E-Procurement

Company Overview

Jeena Sikho Lifecare Limited is seeking a Government Empanelment & Documentation Executive to join their Government Business / Documentation department located in Zirakpur. The role involves occasional travel and working six days per week.

Role Summary

The executive will be responsible for managing the entire lifecycle of government registrations, empanelments, tender submissions, and vendor registration processes. This position demands meticulous documentation management, interaction with various internal departments, and adhering to strict submission timelines.

Key Responsibilities

• Compile and prepare comprehensive documentation required for government empanelments, tenders, and vendor registrations.
• Manage online registrations, applications, and document submissions through portals such as GeM and other e-procurement platforms.
• Maintain and organize vital company documents including certificates, declarations, affidavits, agreements, and statutory records.
• Analyze tender and empanelment eligibility criteria to ensure compliance.
• Guarantee that all document submissions are accurate, complete, and submitted within deadlines.
• Liaise with HR, Finance, Legal, Operations, and other departments to source necessary documents.
• Create and maintain document checklists specific to tenders, empanelments, and registrations.
• Monitor deadlines, application statuses, clarifications, approvals, and renewal processes actively.
• Follow up persistently on pending applications with concerned departments and portal authorities.
• Keep both physical and digital records meticulously organized.
• Maintain an updated MIS/database of all government empanelments and tender applications.
• Ensure timely renewals of all registrations, certificates, and empanelments.
• Provide documentation and proposal support to the Government Business and Business Development teams.

Experience & Qualifications

• 3 to 5 years relevant experience in government empanelment, tender documentation, vendor registration, government or institutional documentation, back-office documentation, or e-procurement processes.
• Prior experience with GeM and other e-procurement systems is highly preferred.
• Graduate degree in any discipline is required.
• Understanding of government tendering and documentation workflows is an advantage.

Skills & Competencies

• Strong proficiency in government empanelment and tender documentation.
• Hands-on experience with GeM portal and vendor registration processes.
• Excellent document management, MS Word, and MS Excel skills.
• Capable of handling multiple online portals and managing MIS reporting.
• Exceptional organizational skills and attention to detail.
• Effective written and verbal communication abilities.
• Strong follow-up, coordination, and compliance documentation skills.
• Ability to maintain confidentiality of sensitive company documents.

Performance Metrics

• Accuracy and thoroughness of documentation submitted.
• On-time completion of registrations and empanelments.
• Number of successful tender and vendor application approvals.
• Efficiency in collecting required documents from internal teams within deadlines.
• Proper and orderly maintenance of all government documentation.
• Timely monitoring and renewal of registrations and certificates.
• Precision in maintaining the MIS and records database.

Working Conditions & Compensation

This is a full-time position based onsite in Zirakpur operating six days a week. The salary budget is up to 45,000 INR monthly for experienced candidates, with no upper salary cap for suitably qualified persons. Occasional traveling will be part of the job responsibilities.