Talent Acquisition Coordinator

Role Overview

Maple Reinders Group is seeking a Talent Acquisition Coordinator to join its Human Resources team at the Mississauga, Ontario location on a contract basis. This role supports the entire recruitment lifecycle, ensuring seamless collaboration with hiring managers and the Talent Acquisition department to attract, engage, and onboard top candidates while maintaining a positive candidate experience and efficient hiring procedures.

Key Duties

• Arrange and coordinate interviews among candidates, hiring managers, and recruiters
• Manage job advertisement postings on various platforms like job boards, social media, and the company's career page
• Assist with reviewing applications, screening candidates, and shortlisting resumes
• Administer the internal employee referral program and maintain tracking
• Keep accurate candidate data and recruitment activities updated in the Applicant Tracking System (Workable)
• Conduct reference checks and organize pre-employment screenings
• Prepare employment offer letters and facilitate onboarding for new hires
• Support job description development and updates
• Monitor candidate pipelines and provide regular recruitment status reports to managers and stakeholders
• Participate in campus recruitment, career fairs, and professional networking events
• Assist employer branding and recruitment marketing initiatives to attract top talent
• Track recruitment metrics and contribute to reporting key hiring performance indicators
• Ensure a high-quality candidate experience during all recruitment stages
• Identify and recommend improvements to recruitment workflows and strategies
• Support additional talent acquisition and workforce projects as needed

Candidate Requirements

• A diploma or degree in Human Resources, Business Administration, or related fields
• 1 to 3 years of experience in talent acquisition, recruitment coordination, or related HR roles
• Prior experience handling full-cycle recruitment is advantageous
• Familiarity with Applicant Tracking Systems, particularly Workable, is preferred
• Strong skills in organization, time management, and handling multiple priorities
• Excellent verbal and written communication abilities
• Meticulous attention to detail with a commitment to accuracy
• Interpersonal skills with a customer-focused approach
• Ability to uphold confidentiality and professionalism in managing sensitive data
• Proficiency in Microsoft Office suite including Word, Excel, Outlook, Teams, and other Windows programs
• Experience recruiting within construction, engineering, or professional services industries is a plus
• Possession of a driver's license and access to a vehicle for travel to job fairs is required

About Maple Reinders

With over 55 years of experience, Maple Reinders is one of Canada's leading construction firms specializing in industrial, commercial, institutional, and civil/environmental projects such as water treatment and biogas systems. The company employs over 500 staff across six offices nationwide and has completed more than 2,900 projects coast-to-coast.

The company has achieved Platinum Member status of Canada's Best Managed Companies and is a Certified Great Place to Work, recognized for innovation, sustainability, and design excellence.

Core Values

• People: Fostering employee growth and wellbeing
• Integrity: Maintaining uncompromising ethical standards
• Relationships: Building trust with clients and partners
• Stewardship: Caring for communities and the environment
• Ingenuity: Embracing challenges and encouraging innovative solutions

Employee Benefits

• Competitive weekly-paid salaries
• Starting at three weeks paid vacation annually (prorated) plus additional holiday leave at Christmas
• Employee rewards program (Maple Points)
• Discount programs and memberships
• Bonuses for employee and project referrals
• Access to Employee Assistance Program
• Opportunities for professional growth and certification

Additional Information

• Salary range between 50000 and 65000 CAD annually, dependent on experience
• Contract duration: 6 to 8 months, with possible extension based on company needs

Equal Opportunity & Accessibility

Maple Reinders is committed to employment equity and diversity. They encourage applications from women, visible minorities, Indigenous Peoples, persons with disabilities, and others reflective of a diverse workforce. Accommodations during the hiring process are available on request for candidates with disabilities.

Applicants must submit a resume for consideration; only selected candidates will be contacted. The company utilizes AI technology to screen resumes for match to criteria but does not use AI for final hiring decisions.