Site Administration Lead

Overview

The Site Administration Lead oversees all administrative and operational activities for a large-scale Green Hydrogen project site, ensuring smooth daily operations and supporting project teams, contractors, and stakeholders throughout the project's duration.

Key Responsibilities

• Develop and implement site administration frameworks, policies, and procedures.
• Coordinate comprehensive administrative tasks essential for project execution.
• Manage the efficient operation of site offices, meeting venues, and common amenities.
• Maintain accurate site documentation, records, and administrative reports.

Accommodation and Camp Management

• Supervise accommodations for employees and contractors, including camp facilities.
• Manage room assignments, occupancy tracking, and welfare provisions.
• Ensure accommodation meets company standards and local regulatory requirements.

Transportation and Logistics

• Organize transportation services for staff, visitors, and contractors.
• Oversee vehicle deployment, fleet management, and driver supervision.
• Track transportation expenditure and service performance.

Facility and Security Management

• Manage housekeeping, catering, maintenance, and utility services.
• Ensure office equipment and infrastructure are functional and well-maintained.
• Coordinate maintenance and preventive repair works.
• Collaborate with security providers to enforce site access control and compliance.
• Monitor security incidents and implement corrective measures.

Contractor and Vendor Management

• Administer contracts concerning administrative service providers.
• Evaluate vendor performance for quality assurance.
• Handle service requests, invoicing, and purchase requisitions efficiently.

Compliance and Governance

• Ensure adherence to labor laws, environmental standards, and internal policies.
• Assist during audits and inspections related to site administration.
• Maintain mandatory records and licenses.

Employee Welfare and Engagement

• Support welfare programs for employees on-site.
• Address concerns related to accommodation, transportation, and general welfare.
• Coordinate medical, emergency, and recreation services.

Budgeting and Cost Management

• Plan and oversee site administration budgets.
• Monitor spending and identify opportunities for cost efficiency.
• Ensure timely invoice processing and vendor payments.

Stakeholder Coordination

• Liaise with project management, HR, HSE, procurement teams, and contractors.
• Facilitate visits by clients, government officials, and senior leadership.
• Enable effective communication between on-site teams and corporate departments.