Senior Executive Assistant

Overview

The City of Pearland, Texas is recruiting a Senior Executive Assistant to handle daily administrative responsibilities in the City Manager's Office. This full-time onsite role offers a salary ranging from $61,900 to $75,000 annually, depending on qualifications. The city provides comprehensive benefits, including full coverage of dental, long-term disability, and life insurance premiums, along with substantial medical premium contributions for employees and their dependents. Employees also gain access to a retirement plan under the Texas Municipal Retirement System featuring a 2:1 employer match, paid holidays, vacation and sick leave, fitness center access, educational assistance, and a wellness program focused on physical, mental, and financial health.

About Pearland

Pearland is a rapidly expanding city in Texas, known for affordable housing, excellent schools, secure neighborhoods, and a high quality of life. It stands among the top ten safest cities in Texas and benefits from proximity to Houston’s urban amenities, including sports, culture, and recreation, just a 20-minute drive away.

Role Purpose

This position provides senior-level administrative support to enhance the City Manager's Office's efficiency, working independently under limited supervision while reporting major activities through planned meetings.

Key Responsibilities

• Prepare correspondence, manage visitor reception, coordinate both in-person and virtual meetings, and act as a liaison representing the City Manager's Office at internal meetings across all staff levels.
• Manage communications for the City Manager's Office and the City Council, internally and externally.
• Compile and prepare materials for the City Manager's Office and City Council, including producing weekly and monthly publications as assigned.
• Take detailed minutes during meetings.
• Oversee scheduling, calendars, and travel arrangements for the City Manager’s Office and City Council, anticipating needs and coordinating meetings and public events.
• Assist with administrative business functions including invoice processing, purchase order management, payroll, and expense reporting.
• Help plan and execute departmental events.
• Participate in internal committees as a representative of the City Manager's Office.
• Coordinate internal meetings and manage coverage calendars for breaks and vacations.
• Manage record retention for the department, ensuring proper storage and adherence to retention schedules; facilitate public information requests.

Qualifications

• Bachelor’s degree in business, political science, or a closely related field.
• Minimum six years of mid- to senior-level administrative or similar experience.