Secretary

About the Role

We are looking for a detail-oriented and proactive Secretary to deliver comprehensive administrative and executive assistance to top-level management including the Chairman, CEO, and CFO. This role involves managing daily office operations, maintaining confidentiality, and ensuring seamless communication throughout the organization.

Key Responsibilities

• Coordinate and streamline office tasks to uphold efficiency and compliance with organizational policies.
• Manage scheduling, appointments, travel plans, and calendars for executive leadership.
• Handle all incoming and outgoing correspondence such as emails, phone calls, letters, and packages promptly and professionally.
• Prepare and refine documents including reports, proposals, and presentations.
• Maintain and update administrative, financial, and personnel records and filing systems.
• Monitor stock levels of office supplies and arrange procurement as needed.
• Organize meetings, record minutes, and ensure follow-up on assigned action points.
• Serve as the intermediary between executive management and internal or external stakeholders.
• Safeguard sensitive information to maintain confidentiality standards.

Requirements

• Demonstrated experience in administrative roles such as Office Administrator, Office Assistant, or Secretary.
• Preferably 10 years or more of relevant administrative experience.
• Excellent communication capabilities and interpersonal skills.
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities effectively.
• Familiarity with office management procedures and technologies.
• Proficiency in Microsoft Office suite, especially PowerPoint and Excel.
• Capability to multitask, prioritize tasks efficiently, and work well under pressure.
• Exhibit a high level of integrity, discretion, and professionalism.

Preferred Attributes

• Prior experience supporting senior or C-suite executives.
• Strong problem-solving aptitude and ability to operate independently.
• Professional attitude matched with a positive demeanor.