Receptionist

About The Role

The Arab Lens is seeking a Receptionist to serve as the primary point of contact, tasked with delivering a warm and professional welcome to employees, clients, and visitors. This role demands a balance of front desk management and providing administrative assistance throughout the business, ensuring smooth operational flow in a dynamic office environment.

Key Responsibilities

• Greet and assist visitors, creating a positive first impression.
• Handle incoming telephone calls by answering, screening, and directing them appropriately.
• Coordinate room bookings and manage visitor scheduling efficiently.
• Oversee receipt and distribution of mail and courier packages.
• Maintain cleanliness and organization of reception and waiting areas to uphold professional standards.
• Offer administrative support across various departments when needed.
• Assist in preparing and filing documents systematically.
• Manage inventory and procurement of office supplies and stationery.
• Support travel arrangements and meeting logistics when required.
• Keep detailed visitor logs and access records up to date.
• Perform general office administrative duties to support smooth daily operations.

Candidate Qualifications

• A Diploma or Bachelor's degree in Business Administration or related field.
• Minimum of two years experience in reception or administrative roles.
• Outstanding communication abilities and customer service orientation.
• Professional demeanor with excellent telephone manners.
• Strong organizational skills and ability to multitask effectively.
• Competent in Microsoft Office suite applications.
• High level of attention to detail and accuracy.
• Fluent in English; knowledge of Arabic is an added advantage.