Project Proposal Coordinator - Healthcare Sector

Role Overview

The Project Proposal Coordinator specializing in healthcare is responsible for managing and supporting the creation, organization, and submission of proposals, grant applications, and tenders related to healthcare projects. This role requires working closely with clinical professionals, finance teams, and program staff to ensure all submissions adhere to compliance standards, donor guidelines, and organizational objectives.

Key Duties

• Manage the entire proposal development lifecycle including scheduling, tracking tasks, and ensuring submissions meet deadlines.
• Engage with healthcare subject matter experts to collect technical insights on public health, clinical services, and community health programs.
• Identify and research funding opportunities from donors, governmental bodies, NGOs, and private sector entities.
• Prepare, revise, and format proposal documentation to ensure clarity, consistency, and compliance with specified guidelines.
• Support the budgeting process in collaboration with finance teams to align budgets with project scopes.
• Ensure all submissions comply with the technical, financial, and legal requirements of donors.
• Maintain an organized repository of templates, historical submissions, and related documentation.
• Monitor and document proposal progress and prepare reports on submission pipelines and success rates.
• Contribute to drafting concept notes, expressions of interest, and grant applications.
• Coordinate internal review and approval procedures prior to final submission.

Qualifications and Experience

• Bachelor’s degree in Public Health, Healthcare Administration, Business Administration, or a related discipline; Master’s degree is preferred.
• Between 2 to 5 years of professional experience in proposal coordination, grant writing, or business development specifically in the healthcare sector.
• Solid knowledge of healthcare programs, healthcare systems, and public health initiatives.
• Experience collaborating with international donors such as NGOs, UN agencies, or government funding organizations is beneficial.
• Exceptional written and verbal communication skills in English.
• Strong organizational abilities to manage multiple competing deadlines effectively.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint); familiarity with proposal management software is advantageous.

Competencies

• Meticulous attention to detail and accuracy in all tasks.
• Robust coordination and project management capabilities.
• Effective teamwork skills across multidisciplinary groups.
• Strong research and analytical competence.
• Excellent time management with the ability to adhere to strict deadlines.
• Agility and adaptability in dynamic, deadline-driven environments.