Project Admin (Junior Position)

About the Company

NCS is a major AI technology services provider with a workforce of 15,000 across Asia Pacific. The company helps organisations become more agile and AI-ready by combining digital resilience with technology delivery through a strong network of global partners. NCS is part of the Singtel Group.

Role Overview

This role sits within Customer Ops & Admin and is designed to support senior leaders with both strategic and administrative work. The position helps leadership make decisions efficiently, keeps day-to-day operations running smoothly, and ensures executives can focus their time on key business priorities. This is a 1-year direct contract role.

Key Responsibilities

The main focus of the role is calendar coordination, followed by general administration and event support.

• Oversee daily schedules for three partners, including meeting coordination and appointment planning.
• Draft meeting agendas and short daily briefing notes to help leaders prepare.
• Arrange meeting details such as room reservations, virtual meeting setup, and simple supporting materials.
• Keep calendar records accurate and resolve scheduling clashes through follow-up.
• Handle general administrative support for the project team.
• Manage filing and upkeep of documents in shared drives and libraries.
• Assist with simple project order processing tasks under supervision.
• Reply to routine queries from internal stakeholders.
• Enter data and compile basic information for reports.
• Support team meetings and events with logistics.
• Help with venue arrangements, catering coordination, and attendee tracking.
• Carry out other administrative duties as assigned by supervisors.

Requirements

• Diploma in Business Administration or a related discipline.
• 1 to 2 years of experience in administration or secretarial work.
• Strong planning skills and careful attention to detail.
• Comfortable using MS Office tools, including Outlook, Word, Excel, and PowerPoint.
• Good written and verbal communication, with strong interpersonal ability.
• Able to juggle multiple tasks and set priorities in a busy environment.
• Self-starter who is dependable and can work with guidance when needed.
• Preferred: experience supporting senior executives or handling calendars.
• Preferred: familiarity with SharePoint or other document management platforms.
• Preferred: basic knowledge of project administration workflows.

Training and Development

The selected candidate will receive structured onboarding and practical support to build capability in the role.

• Guided onboarding and training on best practices for calendar management.
• Coaching on understanding business priorities and stakeholder preferences.
• Mentorship from senior colleagues on administrative processes.
• Hands-on training in project-related administrative tasks.
• Opportunities to strengthen MS Office and basic collaboration platform skills.

Company Values and Additional Information

NCS operates with its AEIOU values: Adventure, Excellence, Integrity, Ownership, and Unity. The organisation looks for people who reflect these values at work and in daily life. NCS also focuses on its impact through valuing clients, growing its people, and building its future. The company emphasises that “together, we make the extraordinary happen.”

Applicants should note that official communication from NCS Group comes only from verified corporate email addresses ending in @ncs.com.sg. The company warns about fraudulent job offers, fake recruiter identities, and phishing emails using similar-looking addresses. If there is any doubt, candidates may verify the sender by contacting reachus@ncs.com.sg.