Procurement Officer

About the Organization

The Local Government Authority in Ntcheu is committed to serving its community by managing public services, local infrastructure, and advancing sustainable development projects. It partners with residents, businesses, and community groups to promote transparent and accountable governance focusing on proper resource use, adherence to national laws, and improving service quality. Staff members are encouraged to support efficient practices, ethics, and positive community impact.

Role Summary

This full-time, on-site Procurement Officer position based in Ntcheu oversees the entire procurement cycle for goods, services, and works. Key responsibilities include preparing and processing purchase requisitions and orders while ensuring adherence to legal, regulatory, and organizational policies. Daily duties cover collecting and assessing supplier quotations, participating in contract negotiations, supervising supplier performance, and maintaining comprehensive procurement records. The officer also analyzes procurement trends, assists with budgeting and forecasting, collaborates with departments to understand requirements, and ensures timely procurement of quality products and services at competitive prices.

Qualifications and Skills

• Expertise in procurement and purchasing to handle sourcing and supplier relationships effectively.
• Proficiency in managing purchase orders and related documentation for accurate and timely processing.
• Strong contract negotiation skills to secure advantageous agreements while maintaining ethical supplier relations.
• Analytical abilities to interpret procurement data, evaluate market trends, and support cost-effective strategies.
• Relevant diploma or degree in procurement, supply chain management, business administration, or similar is advantageous.
• Understanding of public procurement regulations, tendering processes, and compliance within government or public sectors is a plus.
• Detail-oriented with excellent organizational skills and familiarity with standard office software and procurement platforms.
• Effective communication skills, ability to collaborate with diverse teams, and a commitment to high ethical standards are essential.