Personal Assistant to Executive Office

About the Company

Charismatic Dental Laboratory is a distinguished global leader that combines state-of-the-art dental technology with artistic skill. Embracing innovative methods, the company provides pioneering dental solutions while maintaining an unwavering dedication to excellence and precision in dentistry. Their mission is to elevate dental practice globally by supporting dentists with high-quality craftsmanship.

Role Overview

This position extends beyond routine administrative duties to function as a strategic facilitator supporting the entire senior management team. The appointed Associate will filter, distill, and drive leadership activities forward, enabling the CEO, Founder, and department heads to concentrate on critical, high-impact decisions.

Core Responsibilities

• Consolidate and summarize extensive reports, industry updates, and internal communications into concise daily executive briefs, emphasizing essential action points and potential risks to optimize leadership’s reading time.
• Act as the principal liaison for external stakeholders including partners, governmental bodies, and major clients; independently manage general inquiries while elevating issues that require executive-level intervention.
• Oversee and track board-level initiatives across various departments such as Business Development, Finance, and Operations; anticipate and address interdepartmental hurdles by organizing coordination meetings to foster alignment.
• Scrutinize all significant outgoing documentation, proposals, and presentations from senior management to guarantee uniformity in tone, accuracy, and adherence to the organization's mission and strategy.
• Audit the management team's calendars to assess and optimize time spent, recommending adjustments that prioritize strategic deep work over routine low-value meetings.
• Lead the full planning and management of high-profile corporate events, international training programs, and executive retreats, including vendor negotiations, logistical arrangements, and onsite execution without requiring managerial oversight.
• Manage confidential special projects such as initial research for market expansion or internal audit preparations, delivering comprehensive and actionable insights to leadership.

Qualifications

• Fluency in Arabic is essential.
• Demonstrated prior experience as a Personal or Executive Assistant; background in healthcare or specifically the dental sector is advantageous.
• Exceptional organizational and time management capabilities.
• Strong communication skills, both written and oral.
• High standards of professionalism and the ability to maintain confidentiality.
• Proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Competence in multitasking and performing effectively under pressure.
• Keen attention to detail and solid problem-solving aptitude.