Payroll Specialist

Role overview

A well-established client of NES Fircroft is looking for an experienced Payroll Specialist to support payroll and employee expense operations on a full-time basis in Mold, Wales. This is an office-based position, with working hours spread across Monday to Friday, five days a week. The role offers the opportunity to work in a collaborative setting with competitive pay while helping ensure payroll and expenses are handled accurately and on time.

Purpose of the role

You will oversee and coordinate payroll and employee expense activities, making sure processing is completed accurately, within deadlines, and in line with company procedures and legal obligations. The role also involves assisting employees, managers, and other stakeholders with payroll, expenses, and related administration.

Responsibilities

• Run payroll activities end to end and make sure employee pay is processed correctly and on schedule.
• Review and process employee expense claims, checking that submissions meet policy rules before payment is released.
• Keep payroll records, employee information, and supporting documentation accurate and up to date.
• Handle payroll updates such as new joiners, exits, pay changes, benefits, deductions, and statutory payments.
• Ensure payroll work follows HMRC rules, employment law, and internal payroll procedures.
• Prepare payroll reports and related evidence for internal teams and external partners when needed.
• Respond promptly and professionally to payroll and expense questions from staff and managers.
• Work with Finance, HR, and external payroll partners to keep payroll data accurate and reconciled.
• Support payroll audits and provide documentation when requested.
• Assist with month-end payroll reconciliation and reporting tasks.
• Look for ways to improve payroll and expense processes and increase efficiency.
• Help implement and maintain payroll systems and procedures.
• Carry out other duties that match the role, qualifications, and experience as required.

Internal and external coordination

• Partner with Human Resources, Finance, and departmental managers to keep payroll data accurate and current.
• Support employees with questions about payroll, expenses, benefits, and statutory pay.
• Produce payroll reports and management information as required.
• Liaise with payroll providers, pension providers, HMRC, and other outside stakeholders when needed.
• Assist with external audits and compliance checks connected to payroll and expense processes.

Experience and qualifications

• Prior experience in a Payroll Specialist, Payroll Administrator, or similar payroll role is required.
• Experience handling full payroll processing in a medium or large organisation is important.
• Background in administering employee expenses and related financial tasks is needed.
• Working knowledge of UK payroll rules, including PAYE, National Insurance, pensions, statutory payments, and compliance requirements, is expected.
• A payroll qualification such as CIPP would be a plus.
• Strong experience using payroll systems and HRIS platforms is desirable.
• Advanced Microsoft Office skills, especially Excel, are required.
• You should be highly accurate, detail-oriented, and able to manage confidential information appropriately.
• Good numerical and analytical ability is essential.
• Strong written and verbal communication skills are needed to build effective relationships at all levels.
• Excellent organisation and time management skills are required to prioritise work and meet tight deadlines.
• A proactive, professional, and solution-focused approach is important.
• You should be able to work independently while also contributing well within a team.
• Flexibility, commitment, and a positive attitude toward ongoing improvement are expected.

Working pattern and special conditions

• This is a fully office-based role and requires attendance on site five days a week, Monday to Friday.
• You will be responsible for meeting payroll deadlines and supporting key business reporting periods.
• Occasional additional hours may be needed during payroll cycles or at year end.
• The role involves confidential employee and financial information, so discretion and professionalism are essential.

Other details

The position is offered as a full-time role. The source mentions competitive remuneration, but no specific salary amount, benefits package, or number of openings is provided.