Office Manager and People Operations Assistant

Job Overview

GreenSlate is seeking a dedicated Office Manager and People Operations Assistant to serve as the welcoming presence and operational backbone of our Burbank office. This role involves greeting visitors, managing phone communications, and ensuring daily office functions proceed seamlessly. You'll also collaborate intimately with the People Operations team to enhance employee engagement, manage onboarding, administer benefits, uphold labor law compliance, and organize company events. Additionally, you'll provide backup support to Payroll Operations by handling payroll-related mailings and E-Verify processes promptly and accurately. Your efforts will keep our workforce supported and our office environment running smoothly, empowering GreenSlate's mission to revolutionize entertainment payroll and production accounting.

About GreenSlate

GreenSlate is a rapidly expanding leader in technology and business solutions for media productions. We offer state-of-the-art tools for production accounting and entertainment payroll. Our cloud-based platform is transforming the entertainment industry's back-office operations by replacing outdated paper methods with efficient digital solutions. We serve studios, franchises, independent producers, and content creators, helping them increase efficiency, access data seamlessly, reduce costs, and lessen environmental impact. Our comprehensive services include payroll, software applications, production accounting, tax credit management, ACA compliance and benefits, production insurance, and consulting.

Key Responsibilities

• Manage incoming calls, welcome visitors, and address general inquiries to maintain smooth office operations.
• Support office administration tasks such as organizing supplies, scheduling meetings, and keeping the office orderly.
• Prepare for client and guest meetings held on-site.
• Assist the People Operations team with employee engagement and administrative tasks including tracking training, creating holiday and payroll communications calendars, handling unemployment insurance claims, and maintaining labor law poster compliance for all employees.
• Help the benefits team address employee inquiries and support related notices.
• Lead onboarding activities for new hires and maintain the company intranet.
• Coordinate distribution of GreenSlate gear to employees.
• Organize regional and company-wide events with People Operations and the Social Committee.
• Provide administrative support to various departments as necessary to ensure efficient task execution.
• Perform backup duties for Payroll Operations, including managing payroll-related outgoing mailings and E-Verify tasks.
• Serve as the point person for ordering office supplies for other GreenSlate offices.

Candidate Profile

• 1-2 years of experience in office administration or People Operations support is preferred.
• Self-motivated and capable of proactive decision-making in a fast-moving work environment.
• Strong interpersonal and communication abilities combined with a professional, approachable manner for handling calls and visitors.
• Excellent organizational skills and aptitude for multitasking.
• Proficiency in Google Suite applications.
• Ability to manage confidential information responsibly and with integrity.
• Availability to work on-site Monday through Friday from 9:00 a.m. to 6:00 p.m. Pacific Time.

Compensation and Benefits

• Competitive hourly wages ranging from $24.00 to $26.45 with opportunities for overtime.
• Comprehensive benefits including a 401(k) matching program, Employee Assistance Program with mental health support, accident insurance, wellness discounts, and perks via the Holisticly platform.
• Flexibility for full-time remote work with support to maintain productivity and connectivity.
• Opportunity to contribute to meaningful projects shaping the entertainment industry, with real impact on company future.
• A collaborative, innovative culture that values communication and creativity, empowered with AI tools for efficient work.

Additional Information

The role requires regular hearing, vision (both near and far), standing, sitting, and manual dexterity to operate office equipment. Occasionally, work hours may extend beyond the usual schedule and the ability to lift up to 50 pounds is necessary. Reasonable accommodations can be made for individuals with disabilities.

GreenSlate is committed to equal employment opportunities regardless of protected classifications. The company also ensures all applicants' safety from online fraud and does not request sensitive financial information during application or require fees or training purchases.

GreenSlate participates in E-Verify to confirm employment eligibility of new hires in the U.S.