Management Assistant / Office Manager

Role Summary

This opportunity invites a skilled Management Assistant / Office Manager to join ICEYE UAE, supporting the local management team based in Abu Dhabi. Reporting directly to the CEO, this permanent position operates with a flexible work arrangement, including remote and hybrid options, contingent on security clearances as required.

About ICEYE

ICEYE is a global leader specializing in sovereign intelligence via space-based synthetic aperture radar (SAR) satellite constellations. Their technology enables continuous monitoring for diverse sectors such as defense, environmental agencies, insurance, and emergency response worldwide. Headquartered in Finland, ICEYE spans over 1000 employees across several continents.

Primary Responsibilities

• Deliver comprehensive administrative and operational support to the UAE management team.
• Serve as a pivotal liaison facilitating seamless communications between the local office and global teams.
• Coordinate scheduling, organize meetings, and manage travel arrangements for executives and visitors.
• Manage documentation, prepare detailed reports, and create presentations as requested by leadership.
• Monitor and ensure completion of office action items, deadlines, and deliverables.
• Assist with onboarding and offboarding processes by managing workspace and equipment allocations.
• Oversee office inventory, vendor relations, and facilities to maintain an efficient workspace.
• Interface with building management and external service providers to coordinate office maintenance and improvements.
• Perform routine financial administration including invoice handling, expense reporting, and petty cash oversight.
• Provide support for special events, visits, and other projects as assigned.

Key Competencies and Qualities

• Effective organization and prioritization skills enabling management of diverse tasks with calm and clear focus on immediate needs.
• Meticulous attention to detail ensuring accuracy in scheduling, logistics, and documentation.
• Strong discretion and maintenance of confidentiality for sensitive information in local and international contexts.
• Proactive problem-solving aptitude anticipating challenges and implementing practical solutions efficiently.
• Fluency in Arabic and English, adept at culturally sensitive and precise bilingual communication.
• Collaborative mindset fostering strong interpersonal relationships and teamwork across different departments and cultures.
• Proficient use of digital productivity tools such as Google Workspace, Microsoft Office, Slack, and AI-enabled applications.
• Adaptability to dynamic priorities, maintaining composure and enabling continued operational momentum.
• Intellectual agility to quickly understand complex information, synthesize insights, and communicate clearly.
• Commitment to high ethical standards, ownership of responsibilities, continuous learning, and team cooperation.

Qualifications

• Demonstrable experience in management assistance, executive support, or related administrative roles.
• Proficiency in Arabic and English, both verbally and in writing, is preferred.
• Exceptional organizational abilities and multitasking aptitude with keen attention to detail.
• Possess a professional, proactive, and confidential communication style with strong interpersonal skills.
• Comfortable employing contemporary productivity and communication platforms.
• Experience thriving in fast-paced, international, or high-growth businesses.
• Capability to design or refine administrative procedures to improve operational efficiency.
• Experience handling coordination across multiple stakeholders and varying time zones.

Work Culture and Benefits

ICEYE nurtures a dynamic, inclusive workplace where employees can contribute meaningfully and grow professionally. The company values teamwork, intellectual curiosity, ownership, and integrity and fosters a culture that supports employee wellbeing and development with continuous training opportunities. Specific benefits vary by location and will be clarified during hiring.

Commitment to Inclusion

ICEYE is dedicated to fostering a workplace where diversity is respected and every individual feels valued and empowered to express their authentic self. Equal opportunity hiring practices ensure fairness and inclusivity throughout recruitment. Applicants requiring accommodations during the process are encouraged to communicate their needs.