Intermediate Document Controller

About the Role

Turner & Townsend is dedicated to delivering superior results for our clients worldwide, cultivating potential in our people, and contributing positively to society. Operating in more than 130 countries, we support major global clients with complex and ambitious projects. Our team values innovation, inclusivity, and client-centric approaches, offering opportunities to engage in some of the most exciting projects globally.

Job Responsibilities

• Supervise the centralized storage, organization, and tracking of documents to ensure easy access and management.
• Develop and enhance version control procedures to maintain current document use while preserving historical records.
• Ensure accurate document revision tracking and consistency throughout all versions.
• Oversee distribution processes for internal and external stakeholders, guaranteeing timely and precise information flow.
• Maintain adherence to organizational policies, industry standards, and regulatory frameworks in document formats and templates.
• Control access permissions to protect sensitive information, allowing only authorized personnel entry.
• Support and improve communication channels among team members, stakeholders, and suppliers for document handling.
• Streamline document review and approval workflows, ensuring efficiency and prompt stakeholder endorsements.
• Keep detailed records of document histories including revisions, approvals, and distribution logs vital for audits.
• Produce and analyze reports on document statuses and compliance to assist project management and strategic decisions.
• Identify and implement enhancements in document management processes to ensure continued effectiveness aligned with project requirements.
• Prioritize tasks to meet deadlines and manage document flow efficiently across project phases.
• Resolve complex documentation issues promptly by applying effective solutions.
• Provide leadership and mentoring to junior document controllers promoting teamwork and high performance.
• Fulfill additional responsibilities as required within the scope of the role.

Experience and Qualifications

• At least five years of experience managing project document control, particularly within large-scale metro rail or similarly complex projects.
• Familiarity with quality management, regulatory compliance, and process improvement relevant to the construction industry.
• Proven expertise in document control systems, including compliance, quality assurance, and policy adherence.
• Strong command of document management tools, databases, and software applications.
• Minimum Level 8 degree or equivalent in Project Management, Business Administration, or related field.
• Professional certifications such as Project Management Professional (PMP) or Certified Document Controller (CDC) are advantageous but not mandatory.

Skills

• Expertise in document management systems including SharePoint and specialized software.
• Knowledge of project management methodologies to align document control with organizational objectives.
• Understanding of industry-specific standards, legal regulations, and confidentiality protocols.
• Awareness of data protection practices for secure handling of sensitive documentation.
• Adaptability to evolving project requirements and document management technologies.
• Effective team collaboration and communication skills, both written and verbal.
• Strong organizational skills with the ability to drive quality outcomes independently.

Additional Information

• Full-time employment status with competitive salary and benefits package.
• Includes 8% pension contribution and 23 days annual leave plus 2 additional company holidays.
• Opportunities for career growth regionally and internationally within a diverse and inclusive environment.
• Commitment to work-life balance through a supportive and flexible workplace culture.
• Equal opportunity employer encouraging applicants from all community sectors.

Note: Turner & Townsend strictly prohibits any recruitment fees for candidates. Only officially authorized recruitment agencies with written agreements may submit applications.