Human Resources Coordinator

About Sharon AI

Sharon AI is a leading Australian sovereign Neocloud and NVIDIA Cloud Partner focusing on delivering expansive GPU compute platforms designed for enterprises, research, and government clients. Our expertise lies in designing, building, and managing advanced AI infrastructure that allows organizations to securely develop, deploy, and expand AI, machine learning, and HPC workloads within Australia.

Role Overview

We are seeking a detail-oriented and people-centric Human Resources Coordinator to join our People & Culture team in Sydney. Reporting directly to the Head of HR, this permanent full-time position offers a vital role in providing a superior employee experience and managing the day-to-day HR operations of a dynamic and fast-growing technology company.

Core Responsibilities

• Oversee full-cycle recruitment including job advertising, interview scheduling, candidate communication, and employment paperwork preparation.
• Manage onboarding and offboarding processes, coordinate inductions, arrange necessary equipment and system access, and handle compliance documentation.
• Prepare and process employment contracts, contract alterations, and probation confirmations.
• Maintain up-to-date and confidential employee records within the HR Information System (HRIS), ensuring accuracy and compliance.
• Deliver first-level HR support to employees and managers concerning policies, leave, benefits, and employment inquiries.
• Assist payroll operations through processing personnel changes, managing leave records, and coordinating with payroll providers.
• Coordinate pre-employment screening activities such as reference checks, background verifications, right-to-work validations, and visa documentation management.
• Support performance management cycles, professional development programs, and employee engagement initiatives.
• Ensure HR compliance with relevant employment legislation, company policies, and governance standards.
• Organize employee-focused events, well-being programs, training sessions, and internal communications.
• Participate in continuous improvement efforts aimed at enhancing HR workflows and the overall employee experience.

Required Skills and Experience

• Minimum 2 years experience working in Human Resources, People & Culture, or Recruitment coordination roles.
• Proficiency in preparing employment related documentation and maintaining meticulous HR records.
• Strong understanding of Australian employment laws, National Employment Standards, and Fair Work regulations.
• Experience with HR Information Systems (HRIS) and Microsoft Office Suite.
• Exceptional organizational abilities to juggle multiple tasks in a fast-paced workplace.
• Excellent communication skills, both written and verbal, with a strong customer service orientation.
• High level of detail orientation and a commitment to maintaining confidentiality.

Preferred Qualifications

• Previous experience in technology, SaaS, or professional services sectors.
• Exposure to payroll support and HR analytics/reporting.
• Familiarity with employment visas and immigration procedures.
• Experience in ISO-certified or regulated settings.

Ideal Candidate Traits

• A proactive, organized HR professional who thrives in supporting people and HR processes.
• Someone who prioritizes delivering outstanding employee and candidate experiences.
• A collaborative team player adept at fostering strong workplace relationships.
• Detail-oriented individual with excellent administrative and coordination capabilities.
• Comfortable adapting in a fast-moving and evolving company environment.
• Motivated to identify and implement process efficiencies to improve HR operations.

Why Join Us

• Become part of one of Australia's rapidly advancing sovereign AI infrastructure firms.
• Collaborate with seasoned HR and People & Culture leaders in a supportive team.
• Gain comprehensive experience across all phases of the employee lifecycle in a scaling organization.
• Advance your HR career while contributing to the growth of Australia’s AI industry.

Our Core Values

Integrity | Innovation | Collaboration | Wellbeing | Inclusion