Human Resource Specialist

Role Overview

The Human Resource Specialist will be instrumental in supporting recruitment and onboarding processes while leading HR initiatives for Shared Services departments.

Main Duties

• Maintain and periodically update job descriptions.
• Execute job evaluation procedures.
• Contribute to designing and restructuring organizational or departmental frameworks.
• Manage job advertisements and postings for vacant roles.
• Evaluate candidates' qualifications for various positions.
• Conduct initial phone screenings to collect data on education, experience, skills, and salary expectations.
• Arrange interviews and manage calendars for hiring teams and candidates.
• Assist onsite candidates throughout the interview process.
• Coordinate recruitment activities among internal teams and external clients.
• Relay post-interview feedback to hiring managers.
• Review and process pre-employment documentation.
• Update manpower plans in collaboration with department heads.
• Serve as the primary liaison between the organization and recruitment agencies.
• Adhere to safer recruitment practices.
• Coordinate with government agencies regarding visa requirements for international hires.
• Ensure visa agency processes are on schedule and documentation is complete.
• Manage payment invoices related to recruitment activities.
• Conduct onboarding activities, including preparing induction profiles and delivering orientation when necessary.
• Create and maintain HR data models to ensure a centralized source for HR processes.
• Participate in HR projects, providing critical data analysis for project teams.
• Prepare and share recruitment documents such as interview assessments, offer letters, and contracts.
• Build and sustain strong partnerships with departments to understand staffing needs.
• Collaborate across teams within the organization.
• Keep stakeholders as the central focus in all actions.
• Adapt work practices to meet organizational demands.
• Innovate to improve systems and processes for enhanced efficiency.
• Perform additional tasks as directed by supervisors.

Safeguarding Responsibilities

The role requires promoting the safety and welfare of children and young people by adhering to the institution's safeguarding policies and staff code of conduct. The specialist will provide direct support to the designated safeguarding lead to ensure student wellbeing.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related discipline is essential.
• More than five years of relevant professional experience.
• Experience handling large-scale recruitment campaigns.
• Competence in creating data dashboards and interpreting recruitment data.
• Experience collaborating closely with both local and international recruitment agencies.

Skills & Competencies

• Comprehensive knowledge of recruitment stages including screening, interviewing, assessment, and onboarding.
• Effective communication skills in English, both written and verbal, when interacting with colleagues and external partners.
• Cultural sensitivity and the ability to work with diverse groups.
• Capability to operate independently and contribute as a team member.
• Excellent organizational and time management abilities.
• Proficiency in building and nurturing vital internal and external relationships.
• Motivation to thrive in environments focused on positive change and development.
• Project leadership experience.
• Strong reporting and analytical skills.