Executive Personal Assistant

About the Role

Arriva UK Trains, a prominent European passenger transport provider, is seeking a highly skilled Executive Personal Assistant to support the Managing Director and wider Executive Leadership Team at their London office (Lacon House). This permanent, full-time position is a pivotal role offering exceptional executive support and coordination to ensure smooth leadership operations and strategic focus.

Key Responsibilities

• Efficiently manage complex diaries and calendars for the Managing Director and senior executives.
• Arrange both domestic and international travel logistics.
• Organise executive meetings, leadership reviews, workshops, and stakeholder engagements.
• Prepare agendas, board documents, presentations, reports, and briefing materials.
• Handle correspondence and communications for senior leaders, ensuring follow-up and timely responses.
• Develop strong relationships with internal stakeholders, external partners, and industry contacts.
• Support strategic projects, leadership events, and business planning activities.
• Coordinate meeting logistics including conference calls and virtual events.
• Assist with invoice processing, expense reconciliation, and related administrative duties.
• Support onboarding and provide comprehensive executive administrative assistance as required.

Candidate Profile

• Proven experience supporting multiple senior or board-level executives.
• Expertise in diary, meeting, and stakeholder management.
• Meticulous attention to detail and excellent organisational skills.
• Strong verbal and written communication capabilities.
• Ability to prioritise effectively in a dynamic environment with competing demands.
• High discretion in managing confidential and sensitive information.
• Collaborative nature and confidence to build credibility with senior leaders.
• Proficient in Microsoft Office and relevant business systems.

Why Work With Arriva?

This role provides a unique opportunity to collaborate with senior leaders of a major UK rail operator, contributing directly to strategic decisions and the company’s future growth. The successful candidate will be instrumental in enabling leadership teams to focus on delivering outstanding customer service and business success.