Executive Assistant to EVP, Physical Production

About Warner Bros. Discovery

Warner Bros. Discovery is a leading entertainment company home to a vast collection of iconic brands and content ranging from fantasy, superheroes, to nature documentaries. It supports a diverse workforce of creatives and technologists globally, offering enriching career opportunities, comprehensive benefits, and a supportive environment for personal growth and success.

Role Overview

We are looking for an Executive Assistant to provide high-level administrative support to the Executive Vice President of Physical Production, ensuring efficient office function and assisting with daily operational tasks.

Key Responsibilities

• Deliver comprehensive administrative and office assistance to the EVP of Physical Production, facilitating smooth workflows and communications.
• Efficiently manage a demanding calendar with frequent changes, organizing meetings, production reviews, screenings, and conference calls across multiple time zones involving senior stakeholders.
• Arrange meeting logistics including booking conference rooms, setting up virtual meetings, preparing agendas and materials, and handling catering services.
• Maintain department records and tracking systems for materials, project updates, meeting notes, and urgent requests to support timely responses and accurate documentation.
• Handle sensitive information with discretion, liaising professionally with internal teams and external contacts including agents and filmmakers.
• Coordinate complex domestic and international travel plans including accommodations and itineraries.
• Undertake additional projects and duties as assigned.

Qualifications and Experience

• Preferably holds a Bachelor's degree.
• At least two years of experience as an Executive Assistant or similar role supporting senior executives.
• Proficient in Movie Magic Budgeting and Scheduling software is mandatory.
• Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint; strong spreadsheet abilities required.
• Familiarity with agents, producers, and the film industry.
• Excellent organizational skills with acute attention to detail.
• Strong written and verbal communication capabilities and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a dynamic, fast-paced environment.
• Proven discretion and confidentiality handling sensitive information.
• Independent problem-solving skills and ability to work autonomously.
• Capable of building effective relationships at all organizational levels.
• Flexibility to work overtime and occasional travel as needed.

Additional Information

Warner Bros. Discovery values diversity and is an equal opportunity employer committed to inclusive hiring practices. Candidates with disabilities can request accommodations during the recruitment process. The company adheres to fair chance hiring laws regarding conviction records.

Compensation: Annual base salary ranges from $50,756 to $94,261, depending on factors such as experience and performance. Additional benefits include bonuses, incentives, health insurance, wellness programs, life and disability insurance, retirement plans, paid holidays, sick leave, and vacation.