Executive Assistant to Chief Executive Officer

Overview

A high-profile role has opened up to provide senior-level executive support to the Chief Executive Officer at a technology-driven, growth-focused firm based in Southern California. This full-time, onsite position offers an opportunity to become an integral part of the CEO's office by managing high priority tasks in a fast-paced corporate environment.

Key Responsibilities

• Efficiently handle a dynamic and frequently updated CEO calendar.
• Organize and coordinate both domestic and international travel arrangements for the executive team.
• Develop and prepare comprehensive executive communication materials, including agendas, presentations, reports, and talking points.
• Monitor and ensure completion of decisions, commitments, and action items derived from executive meetings.
• Administer board and committee meeting logistics, documentation, and subsequent follow-ups.
• Support investor relations activities such as meetings, roadshows, and confidential executive sessions.
• Filter and prioritize incoming requests, escalating matters that require CEO attention appropriately.
• Maintain precise records including expenses, travel documentation, project trackers, and confidential files in line with organizational standards.
• Collaborate with senior leaders throughout the organization to advance CEO priorities.
• Leverage AI-powered and modern productivity tools to enhance research, scheduling, communication, and overall executive effectiveness.

Essential Requirements

• Extensive experience providing direct support to a CEO within a complex, fast-evolving company environment.
• Recent hands-on experience serving the CEO of a publicly traded company, ideally in the current or most recent job role.
• Proven expertise managing board meetings, governance processes, and high-level executive follow-through.
• Experience backing investor relations, financing events, and significant external corporate engagements.
• Strong capability managing intricate executive schedules and travel plans autonomously.
• Advanced skills in generating executive-level presentations, reports, written correspondence, and briefing documents.
• High proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams) and comparable platforms.
• Practical experience with AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar technologies.
• Outstanding communication, organizational acumen, judgment, confidentiality, and reliability.
• Willingness to work onsite five days per week with occasional flexibility beyond standard office hours.

Preferred Qualifications

• Experience supporting a CEO amid periods of substantial company growth, transformation, or increased public exposure.
• Background in technology sectors, including software, digital solutions, financial services, or other innovation-driven industries.
• Familiarity with board portals, project management tools, travel management, and expense reporting software.
• Bachelor’s degree or an equivalent level of directly relevant professional experience.

Compensation & Additional Information

The annual salary range for this role is $165,000 to $190,000, depending on experience and qualifications. The employer is committed to equal employment opportunity and offers reasonable accommodations during the hiring process to candidates with disabilities or other protected statuses.