Executive Assistant to Chief Executive Officer

Role overview

This position is for a highly organised executive support professional who will assist senior leadership with day-to-day administrative and coordination work. The role sits in a fast-paced corporate setting and involves close interaction with management, exposure to cross-functional initiatives, and support across office operations.

Key duties

• Deliver full-spectrum executive and secretarial assistance, covering diary planning, meeting setup, travel coordination, expense submissions, and preparation of documents.
• Handle procurement records, check payment requests, and process invoices while following internal policies and controls.
• Draft meeting notes and reports in both English and Chinese, including routine submissions to headquarters.
• Arrange accommodation and related administrative support for management secondees.
• Plan and coordinate headquarters visits, business delegations, stakeholder meetings, and corporate functions.
• Manage business travel logistics, liaise with vendors, and oversee travel administration tasks.
• Assist with general office administration, operational support, ad hoc assignments, and back-up secretarial coverage when needed.
• Carry out other work as assigned by management.

Additional information

The role provides the chance to work directly with senior leaders and gain broad exposure to a range of corporate projects.

Application notes

If you are interested, you may proceed with the application. For a confidential discussion about your next career move, the employer contact provided in the source is available. The source also includes license and registration details for the recruiter.