Executive Assistant to CEO

About the Role

A leading investment firm is looking for a distinguished Executive Assistant to provide dedicated support to their Founder & CEO. In this role, you will collaborate closely with a co-Executive Assistant, playing a vital role in managing the CEO's professional agenda efficiently in a dynamic and fast-moving setting.

Our workplace culture features an inclusive and tightly-knit team of around 50 employees who enjoy an open and collaborative office environment characterized by a relaxed hierarchy and exceptional benefits.

Location and Work Arrangement

This position is based in New York City’s West Village. The work arrangement is predominantly hybrid, normally requiring four days onsite in the office and one remote day weekly, with flexibility to be onsite five days a week as the CEO’s schedule dictates. Regular working hours generally span 8:30 AM to 6:00 PM, with a commitment to responsiveness for urgent matters outside typical hours, yet respecting personal time boundaries.

Compensation and Benefits

• Salary Range: $100,000 to $175,000 annually, aligned with experience level.
• Generous discretionary bonus opportunities.
• Comprehensive health, dental, and vision insurance fully covered by the company starting from day one.
• Automatic company 401(k) contributions.
• Unlimited Paid Time Off, trusting staff to allocate their leave responsibly.
• Perks include catered daily lunches and frequent social gatherings like office happy hours.

Key Responsibilities

• Providing seamless support alongside a co-Executive Assistant to manage the CEO's daily workflow and maintain uninterrupted executive support.
• Coordinating comprehensive travel plans, including domestic and international arrangements covering private and commercial flights, upscale accommodations, transportation, and dining, with detailed itinerary preparation and flexible handling of last-minute changes.
• Overseeing preparation for executive meetings and events including virtual conference setup, printed materials, and catering services.
• Managing administrative duties such as expense reporting, database maintenance, and basic technology troubleshooting.
• Leading special projects, corporate gifting, and internal event planning with a high degree of autonomy and discretion.

Candidate Profile

• Open to candidates from diverse backgrounds and experience levels who have thrived in fast-paced, high-volume work environments.
• Possesses an anticipatory, highly polished “concierge” approach to support, able to discern preferences and directions of a sophisticated executive.
• Highly organized with keen attention to detail, excelling in environments with frequently changing priorities.
• Team-oriented with an engaging, upbeat personality that blossoms in collaborative settings.
• Educationally qualified with a minimum of a bachelor's degree.

Application and Additional Information

Interested applicants should submit their resumes for consideration. Candidates with pre-collected references are favored. It is recommended to maintain an updated professional profile and proactively gather references to enhance candidacy visibility.