Executive Assistant - Senior Leadership

About the Role

We are offering a compelling opportunity for a highly organised and capable Executive Assistant to provide dedicated support to a senior leader within the Corporate Affairs and Sustainability division of a worldwide organisation. Situated in London with a hybrid work setup and a 3-month contract inside IR35, this position demands a proactive professional who thrives in a dynamic, fast-paced global setting. You will be entrusted as a close collaborator to the executive, aiding in strategic project coordination, handling multiple priorities, and facilitating seamless daily operations.

Key Responsibilities

• Oversee the executive's intricate international calendar, arrange travel logistics, manage expenses, and perform general administrative duties.
• Organise meetings both internally and externally by preparing agendas, compiling briefing papers and presentations, and monitoring completion of action items.
• Assist in the development and management of strategic initiatives spanning sustainability, corporate responsibility, governance, and compliance efforts.
• Coordinate leadership assemblies, governance boards, and interdepartmental working groups engaging various stakeholders.
• Support office leadership activities by organising team gatherings, managing visitor logistics, and contributing to broader employee engagement programs.
• Foster strong connections with senior stakeholders and internal teams, serving as a vital point of coordination.
• Handle sensitive and confidential information with utmost professionalism and discretion.
• Identify and implement efficiencies to improve administrative workflows and operational effectiveness.

Candidate Profile

• Proven experience acting as an Executive Assistant supporting senior executives within international or corporate environments.
• Exceptional organisational ability paired with strong time management, adept at juggling multiple priorities effectively.
• Excellent communication skills, both written and oral.
• Meticulous attention to detail with a proactive approach and minimal oversight.
• Professional demeanor, sound judgment, and discreet handling of confidential matters.
• Proficiency in advanced Microsoft Office and Microsoft Teams applications.

Preferred Qualifications

• Background supporting teams in legal, corporate affairs, sustainability, governance, or compliance areas.
• Experience in organising international projects, leadership meetings, or corporate events.

Measures of Success

Success in this role means becoming a trusted extension of senior leadership by maintaining focus on key priorities through superior organisation, proactive coordination, and effective stakeholder management. Anticipating the needs of the executive, building productive relationships, and ensuring complex initiatives proceed without disruption will be crucial to both your and the team's performance.