Deskripsi pekerjaan

About the Role

We are seeking a highly organized and proactive Executive Assistant to support senior management with administrative and operational tasks. The ideal candidate is adept at managing numerous priorities simultaneously, communicates confidently, and maintains organization in a fast-paced setting. Exceptional professionalism, dependability, and attention to detail are essential, along with the ability to foster strong relationships with clients and stakeholders. Since the role involves frequent client interface, strong interpersonal skills, clear verbal communication, and a professional demeanor are imperative.

Personal Traits

Confident and professional communicator
Self-driven and capable of independent work
Customer service-oriented
Adaptable, resourceful, with a positive mindset
Dedicated to delivering top-quality output and supporting company goals

Core Responsibilities

Oversee executive calendars, appointments, and meeting schedules
Arrange travel plans, accommodations, and organize events
Draft reports, presentations, correspondence, and business documents
Serve as a main liaison between executives and both internal and external parties
Handle confidential and sensitive information with utmost discretion
Record meeting minutes and track assigned action points to ensure timely follow-up
Assist with personal and administrative duties as necessary
Audit and monitor internal systems and processes to meet client expectations and service standards consistently
Provide support in project coordination and administrative tasks for management

Required Qualifications

Verified background as a Personal Assistant, Executive Assistant, Office Manager, or related administrative position
Strong organizational, multitasking, and time management capabilities, able to effectively prioritize competing duties
Excellent written and verbal communication with professionalism, discretion, and confidentiality
Solid problem-solving skills and meticulous attention to detail
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other collaboration/productivity platforms
Experience with business software like Simpro, Xero, or Smartsheet is a plus but not mandatory

Work Environment & Expectations

This is a full-time remote position requiring strict adherence to set shift hours, approximating an office environment's discipline and accountability. Candidates must commit to fixed working hours without flexibility and actively engage in calls with cameras on, use time tracking software, remain consistently responsive throughout shifts, and treat this role as a stable, long-term career opportunity rather than freelance or part-time work.

Compensation and Benefits

Monthly salary of PHP 35000 paid twice monthly (15th and 30th/31st)
Overtime and Philippine public holidays compensated extra
Six-month probation period followed by 10 days annual leave and 5 days sick leave
Health maintenance organization (HMO) coverage after probation
13th Month Pay after 30 days
Annual salary review
Laptop provided after 30 days
Permanent work-from-home position requiring personal internet access
Shift schedule: 6 AM to 3 PM Philippine time, Monday to Friday

Executive Assistant