Executive Assistant - Executive and Leadership Support

Company Overview

American Bath Factory has a longstanding reputation for creating premium vintage-inspired bathing fixtures that unite timeless beauty with functional design. To enable our executives to concentrate on strategic expansion and innovative product developments, we are seeking a dedicated Executive Assistant to join our leadership team based in New York.

Role Summary

This position involves acting as the primary organizational ally to the executive management, going beyond typical calendar maintenance. You will be an essential extension of the leadership team, facilitating efficient operations, fostering interdepartmental communication, and ensuring critical projects progress without interruption. This role suits individuals who excel in detail-oriented environments and understand the significance of their contribution to the company's momentum.

Key Responsibilities

• Manage intricate executive calendars proactively by organizing meetings both internal and external while resolving scheduling conflicts promptly to minimize disruptions.
• Serve as a professional communication interface by drafting, editing, and managing correspondence on behalf of leadership and welcoming external partners, clients, and colleagues.
• Prepare agendas, gather background materials, and document action items to enable executives' full engagement in meetings.
• Oversee travel planning and logistics to guarantee smooth transitions between various locations, including offices, showrooms, and client destinations.
• Handle executive expense submissions, maintain digital document organization, and safeguard confidential business records with the utmost discretion.

Milestones for Success

• Within 3 months: Gain comprehensive knowledge of leadership preferences, priorities, and normal workflows, taking full responsibility for calendar and email management.
• Within 6 months: Anticipate and mitigate administrative challenges, improve meeting preparation processes, and independently prioritize requests as a dependable gatekeeper.
• By 1 year: Partner strategically by managing smaller operational projects and aiding in timely achievement of leadership's yearly objectives.

Candidate Profile

We prioritize hands-on experience, outstanding organizational abilities, and a cooperative mindset over formal degree qualifications. The ideal candidate is a dependable partner who values contribution to team success.

Essential Qualifications

• A minimum of four years supporting executive-level professionals, vice presidents, or business leaders within dynamic environments.
• Proficient use of common office suites such as Google Workspace and Microsoft Office (Word, Excel, PowerPoint).
• Outstanding written and verbal communication skills with a clear, professional manner.
• Proven capacity to manage sensitive and confidential business data discreetly.
• Strong organizational and prioritization capabilities to efficiently handle competing demands.

Desirable Attributes

• Experience within manufacturing, interior design, wholesale retail, or luxury home décor sectors is advantageous.
• History of coordinating small events, executive retreats, or showroom visit logistics.
• Competency with project management platforms including Asana, Trello, or Monday.com is a plus.

Application Invitation

If you are a meticulous professional who takes satisfaction in organizing complex environments and desire to support a company committed to craftsmanship and excellence, we encourage your application. Kindly forward your resume alongside a brief message explaining why this opportunity aligns with your career goals.