Executive Assistant at Monash University

About the Role

The Office of the Provost and Senior Vice-President at Monash University offers a vital Executive Assistant position located on the Clayton campus in Melbourne. This full-time, continuing appointment involves delivering comprehensive executive secretarial and administrative support to the Provost, Senior Vice-President, senior managers, and associated colleagues. The role encompasses managing communication channels, workflow coordination, preparing and refining briefing documents and presentations, drafting official correspondence, and organizing calendars, travel, and meetings.

Key Responsibilities

• Provide high-level executive support and office operations management to senior leadership.
• Manage communications and workflow processes effectively.
• Develop, edit, and produce briefing papers, presentations, and formal correspondence.
• Coordinate calendar arrangements, travel bookings, and meeting logistics.
• Implement organizational policies and assist in organizing important events such as workshops and conferences.
• Serve as a critical liaison between senior managers, stakeholders, colleagues, and clients, ensuring smooth information flow and task delegation.

Candidate Profile

The ideal applicant will possess a relevant degree with extensive professional experience; or considerable experience and leadership skills in technical or administrative roles; or an equivalent mix of education and practical experience. Strong organizational and communication skills are essential.

About Monash University

Monash University is renowned globally, ranked among the world's top 50 tertiary institutions with a diverse community of 20,000 staff, 95,000 students across campuses in Australia, Malaysia, Indonesia, India, China, and facilities in Italy. The university fosters an inclusive environment that values diverse contributions, encouraging applications from underrepresented groups including Aboriginal and Torres Strait Islander peoples, individuals from culturally diverse backgrounds, persons with disabilities, neurodivergent people, and all genders and age groups.

Work Environment and Benefits

Monash supports flexible and hybrid working approaches and has numerous policies to accommodate work-life balance, including support for parents. The role offers competitive remuneration between $110,527 and $121,227 per annum, plus 17% employer superannuation.

Additional Information

• Position Number: 696232
• Location: Clayton campus, Melbourne, Victoria, Australia
• Employment Type: Full-time, ongoing
• Applications close: 3 August 2026, 11:55 pm AEST
• Applicants must address key selection criteria in a one-page cover letter; no additional documents are to be submitted.
• Employment is subject to satisfactory pre-employment and background checks.
• Reasonable adjustments are available upon request to support an inclusive recruitment process.
• Contact for enquiries: Ms Amy Gledden, Executive Director at +61 3 0429 958 734.