Executive Assistant

About the Role

We are seeking a detail-oriented Executive Assistant to provide high-level support at a leading global financial services firm located on Victoria Embankment. The role is a contract position expected to last between 12 to 14 months and requires onsite presence Monday to Friday, from 8:30 AM to 5 PM.

Key Responsibilities

• Offer comprehensive executive support including managing intricate schedules, prioritizing communication, and coordinating meetings involving diverse stakeholders.
• Organize both domestic and international travel arrangements, including booking flights, accommodation, visas, rail transport, and preparing detailed travel itineraries.
• Coordinate internal and external events, off-site meetings, catering, transportation, and initiatives aimed at enhancing team wellbeing.
• Handle expense processing, invoice management, and administrative tasks ensuring strict compliance with corporate policies and procedures.
• Assist with onboarding and offboarding processes, keep organizational charts and executive biographies up to date, and manage office supply needs.
• Develop strong working relationships across departments, produce professional correspondence, and proactively support projects and daily priorities.

Qualifications and Experience

• Extensive prior experience as an Executive Assistant supporting Senior Managing Director level executives or above in a dynamic corporate environment.
• Demonstrated expertise in handling complex diary management, multi-layered travel coordination, and executive meeting planning amidst competing priorities.
• Excellent communication and stakeholder engagement skills with a proven ability to manage sensitive information confidentially.
• Advanced skills in Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint.
• Highly organized and proactive approach with the foresight to anticipate needs and deliver high-quality work.
• Adaptable, collaborative, and detail-oriented personality suited to thriving in a fast-paced team setting.

Additional Information

The role is based onsite five days a week at Victoria Embankment. Working hours follow a standard Monday to Friday schedule from 8:30 AM to 5 PM. The recruitment process is inclusive, and adjustments can be made to accommodate individual needs through the company’s Adjustment Concierge Service. This position is being filled through an external recruitment partner representing the client.