Executive Assistant

About Diageo

Diageo stands as the world's premier premium drinks company, boasting a portfolio of over 200 brands distributed in nearly 180 countries. From renowned global icons such as Johnnie Walker, Guinness, and Tanqueray to popular brands like Smirnoff and Don Julio, we craft labels that resonate deeply with consumers. Join our passionate global team to innovate, collaborate, and explore new ideas that drive career growth and unlock exciting futures.

Role Overview

We are looking for a diligent and proactive Executive Assistant who will deliver extensive administrative support to multiple departments. This position demands excellent multitasking, meticulous attention to detail, and discretion. Responsibilities include managing intricate calendar schedules, coordinating travel and expense management, handling petty cash, supporting meetings and events, along with various other administrative duties.

Key Responsibilities

• Manage complex calendars spanning various executives or departments, scheduling internal and external meetings efficiently to avoid conflicts.
• Anticipate scheduling needs and adjust appointments proactively in response to shifting priorities.
• Organize domestic and international travel, handling all necessary arrangements including flights, lodging, transport, and detailed itineraries.
• Prepare and submit timely, accurate expense reports, ensuring adherence to company travel and expense policies.
• Oversee petty cash management by maintaining balances, tracking expenditures, ensuring proper documentation and approvals, and providing regular reports for finance or audits.
• Coordinate logistical aspects of meetings and corporate events, including venue bookings, catering, material preparation, and necessary technical setups.
• Take meeting notes and track action items to ensure follow-through.
• Provide general administrative support such as document preparation, filing, correspondence, and assist with special projects and cross-functional initiatives.
• Act as a communication bridge between various departments and external parties.

Qualifications

• Demonstrated experience in an Executive Assistant or similar administrative capacity.
• Exceptional organizational skills and effective time management.
• Strong written and verbal communication capabilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar tools.
• Ability to maintain confidentiality and exercise discretion.
• Adaptable, resourceful, and capable of working independently or collaboratively within a team.
• Preferred: Experience supporting multiple executives or departments, familiarity with expense management software such as Concur or SAP, and event planning experience.

Additional Information

We prioritise flexibility to support your wellbeing and work-life balance from your first day. Our rewarding environment includes competitive compensation and benefits. We foster an inclusive culture celebrating diversity across gender, ethnicity, ability, age, sexual orientation, social background, education, experience, and mindset. Our goal is to be the most trusted and high-performing consumer products company worldwide, offering you an opportunity to shape the future of our brands and celebrations globally.

If you require any accommodations during the application process, please indicate this when you submit your application.

Recruitment Notice

To protect candidates, all official communications originate from email addresses ending with @diageo.com. Diageo will never ask for money during recruitment.

Location

Ocean Financial Centre, Singapore