Dubai Admin Lead

About Bybit

Founded in 2018, Bybit ranks among the leading cryptocurrency exchanges globally, serving over 80 million users across more than 200 countries and regions. Renowned for cutting-edge technology and a user-centric approach, Bybit offers a seamless ecosystem encompassing trading, payments, wealth management, custody, institutional services, and Web3 innovations. The company fosters a collaborative and high-performance culture, emphasizing user-first product development and continuous improvement to positively impact digital finance worldwide.

Role Overview

The Dubai Admin Lead will hold comprehensive responsibility for managing the physical office environment and all related logistical support. This includes overseeing the full lifecycle of office location management—from choosing new office spaces, negotiating leases, handling fit-outs and renovations, to ongoing property and vendor administration. The role aims to secure efficient, safe, comfortable, and cost-effective workspace by professionally managing real estate operations and supplier relations.

Key Duties

• Conduct thorough market research and physical inspections to identify prospective office locations aligned with business growth, considering factors such as transport access, amenities, property rights, and safety compliance.
• Lead lease agreement negotiations with landlords and agencies, ensuring favorable terms including rent structure, free periods, escalation clauses, and parking. Assess legal and commercial risks and manage contract formalities.
• Oversee lease renewals, terminations, dispute resolutions, and landlord communications throughout the rental period.
• Manage renovation projects end-to-end, including drafting design specifications, budgeting, contractor tendering, price evaluation, and on-site supervision to ensure quality, timely delivery, and adherence to safety standards and company visual identity.
• Maintain administrative vendor databases covering property management, cleaning, maintenance, pest control, furniture, and other facility-related services. Establish SLAs and conduct performance reviews to optimize costs.
• Coordinate daily office operations such as workstation allocation, seating plans, repair and preventive maintenance for facilities and equipment including HVAC, lighting, and access control.
• Ensure office safety through environment inspections, emergency equipment checks, and liaison with safety authorities for compliance and rectifications.
• Prepare and monitor office operations budgets, manage expense reconciliation and provide variance analysis reports to Finance.
• Organize and facilitate office events, and logistics for meetings and corporate gatherings.

Candidate Profile

• Demonstrated experience in a similar administrative management capacity.
• Strong organizational and multitasking abilities with the capacity to prioritize effectively.
• Excellent communication and interpersonal skills to engage with diverse stakeholders.
• Proficiency in Microsoft Office applications.
• Solid understanding of office management processes and fundamental accounting principles.
• Knowledge of Dubai's regulatory and administrative requirements.

Benefits and Work Culture

• Access to a Study Growth Fund supporting professional development and ongoing learning.
• Regular internal events fostering team-building, creativity, and collaboration.
• Work in a multicultural and global team environment.
• Opportunities for career advancement within an expanding international company.
• Support for internal mobility to help build and evolve your professional career path.