Company Secretarial Assistant

About Xeinadin

Founded in 2019, Xeinadin emerged from the collaboration of prominent business advisory and accountancy firms across the UK and Ireland. The company is dedicated to delivering trusted, locally focused business advice to small and medium-sized enterprises through strong, forward-thinking partnerships. Employing over 3,000 professionals in regional offices, Xeinadin fosters a collaborative environment that leverages combined expertise to unlock the potential of its teams.

Role Overview

Xeinadin is expanding its corporate services division and seeks a Company Secretarial Assistant to support its busy nationwide offices. This permanent position centers on managing company secretarial duties to ensure client compliance with relevant company laws.

Key Responsibilities

• Prepare and submit company secretarial documents, with emphasis on annual returns filed to the Companies Registration Office (CRO).
• Coordinate company formations and voluntary strike-off requests.
• Address routine secretarial matters including amendments to board compositions, registered office locations, and share transfers.
• Provide guidance and assistance to a diverse client base on compliance obligations under the Companies Act 2014.
• Maintain and update client company secretarial registers using Relate Company Secretary software.
• Communicate with regulatory bodies such as the CRO and Companies House, along with other stakeholders as needed.
• Ensure compliance related to the Registrar of Beneficial Ownership (RBO) regulations.
• Draft board meeting and general meeting minutes, prepare resolutions, and complete CRO forms.
• Support senior team members and internal staff in various company secretarial functions.

Required Skills and Experience

• Proven experience in compliance or corporate services roles with ambitions for progression in a professional services setting.
• Interest in pursuing a qualification from the Chartered Governance Institute.
• Strong oral and written communication abilities.
• Advanced proficiency in Microsoft Office, particularly Word.
• Exceptional organizational skills and capability to handle multiple tasks simultaneously.

Employment Model and Compensation

The position offers a hybrid working model based in Dublin with a competitive salary package.

Employee Benefits

• Participation in the company pension scheme.
• 25 days annual leave plus bank holidays, with opportunity to purchase up to 5 additional days (capped at 30 days yearly).
• Extra leave granted at higher seniority levels.
• Business closure during the Christmas period.
• Life assurance policy covering four times annual salary.
• Enhanced family leave and company sick pay provisions.
• Access to a confidential, 24/7 employee assistance program.
• Corporate discounts platform.
• Flexible benefits options, including optional insurance plans depending on seniority and self-funded at corporate rates, covering critical illness, dental, eye care, cycle to work, and cash plans.