Administrative Supervisor

Role Overview

This role is for an Administration Supervisor at a reputable international financial services firm based in Central London. The position entails leading a small team and providing comprehensive administrative support to senior stakeholders across the organisation. It involves managing various operational activities including executive assistance, vendor handling, governance, office facility operations, and event coordination within a collaborative and people-centric environment.

Key Responsibilities

• Direct and develop a team of two Administration Assistants, overseeing daily office operations in London.
• Provide administrative support to senior leadership and international stakeholders.
• Manage vendors, governance processes, contracts, and approval workflows.
• Organise internal and external events efficiently.
• Support office facilities management and operational activities.
• Generate reports and management information for senior leaders.
• Lead initiatives to improve processes and uphold operational excellence.
• Foster robust relationships internally and serve as the main contact for administrative services.

Candidate Profile

• Experienced in administration supervision, office management, or as senior executive assistant.
• Strong leadership skills with ability to manage and allocate tasks within a team.
• Previous experience in corporate, professional services, banking, or other regulated sectors.
• Able to confidently engage with senior executives and stakeholders.
• Highly organised, detail-oriented, capable of multitasking.
• Knowledgeable in vendor management, governance, and operational controls.
• Maintains composure and solution focus under pressure.
• Proactive and hands-on leadership approach.
• Portuguese language skills are a plus but not mandatory.

Benefits and Opportunities

• Potential for career progression due to internal movement.
• Exposure to senior leadership and international contacts.
• Supportive and collaborative team culture.
• Opportunity to lead and expand the team's responsibilities.
• Chance to contribute visibly within a growing administrative function.
• Employment with a company committed to development and long-term career growth.

Additional Details

Location: Central London
Start Date: September preferred, flexible for earlier availability
Salary: Competitive