Administrative Executive

Role summary

This position combines broad administrative support with event coordination, asset handling, and assistance in IT-related processes. The ideal candidate is organised, proactive, and comfortable working with both internal teams and outside stakeholders.

Administrative and secretarial support

• Support the Managing Director with day-to-day administrative work, including expense claims, booking meeting spaces, arranging travel, and other office duties.

General administration and event coordination

• Plan and run recreational activities, represent the company at Panasonic events, and assist with policy and conference-related events.
• Coordinate conferences by maintaining guest lists, sending notices, setting up portals, managing surveys, and liaising with vendors.
• Review and process payable expenses, keep expense records updated, and complete miscellaneous company-wide tasks such as stationery ordering and user ID administration for statutory bodies.

Asset management

• Support procurement and asset-related work by requesting quotations, preparing cost comparisons, following up on purchase requests, and handling newly acquired assets.
• Manage asset receipt, storage, distribution, and updates to asset records and reports.

Cross-functional support

• Assist with audit and compliance activities.
• Provide support for IT systems and related tasks.
• Take on additional project work as assigned.

Requirements

• Minimum qualification of O Level.
• Strong working knowledge of MS Office, especially Word, Excel, and PowerPoint.
• Prior experience in an administrative role is required.

Additional information

This is a full-time onsite position based in Bedok, Singapore. The salary is up to $3.8k per month. Only shortlisted applicants will be contacted.

Privacy notice

By responding to this advertisement and communicating with the recruiter about it, you provide informed consent for the collection, use, and disclosure of your personal data for recruitment and business purposes in line with the Personal Data Protection Act 2012.