Administrative Coordinator - US Remote

About Amgen and the Role

Amgen is a pioneering biotechnology company committed to serving patients battling serious illnesses since 1980. Focused on therapeutic areas including Oncology, Inflammation, General Medicine, and Rare Disease, Amgen delivers innovative medicines to improve and extend patients’ lives worldwide. Joining Amgen means becoming part of a collaborative, innovative, and science-driven culture aimed at transforming patient outcomes while developing your career.

Role Overview

The Administrative Coordinator supports the Rare Disease Global Marketing leadership by offering comprehensive administrative and operational assistance. This position requires excellent organizational abilities, judicious decision-making, discretion, and the capacity to manage multiple priorities within a dynamic, fast-pace setting. The coordinator serves as a trusted partner to executives, cross-functional stakeholders, and administrative teams, helping to streamline operations and promote accountability.

Key Responsibilities

• Manage complex executive calendars across multiple global time zones, aligning schedules strategically and optimizing use of time.
• Proactively identify scheduling conflicts and develop solutions in collaboration with executives, administrative partners, and stakeholders.
• Organize domestic and international travel plans including scheduling, logistics, and expense reporting with adherence to policies.
• Facilitate congresses, conferences, and important meetings by handling registrations, travel, accommodation, transportation, and onsite coordination.
• Oversee meeting logistics such as venue booking, catering, audiovisual setup, room arrangements, and facility requests.
• Handle operational duties including purchase orders, invoice processing, vendor coordination, mailing, and courier services.
• Maintain departmental contact lists, organizational charts, and key stakeholder databases to support awareness of priorities and partnerships.
• Track action items and follow-ups ensuring timely completion and accountability.
• Support special projects and events including leadership summits, off-sites, team-building, and onboarding initiatives.
• Provide backup assistance to administrative colleagues and foster a cooperative, high-performance team environment.
• Identify opportunities to enhance administrative workflows and promote continuous improvement.

Qualifications and Skills

• Associate degree with minimum two years of administrative experience OR completion of technical schooling with hands-on experience OR high school diploma/GED with four years of administrative experience.
• Preferred: At least five years supporting senior leaders in a fast-moving, matrixed corporate environment.
• Excellent verbal and written communication skills enabling effective stakeholder interactions at all organizational levels.
• Advanced skills in Microsoft Office applications including Outlook, PowerPoint, Excel, and Word.
• Familiarity with SAP, MyBuy, Concur, Microsoft Teams, WebEx, SharePoint, Microsoft Copilot, and AI-augmented productivity tools.
• Background or experience in biopharmaceutical, healthcare, or life sciences sectors.
• Demonstrated professionalism and discretion in handling sensitive and confidential information.
• Strong interpersonal aptitude with ability to build trust, collaborate, and maintain composure under pressure.

Compensation and Benefits

The anticipated annual pay for this role in the U.S. (excluding Puerto Rico) is disclosed; actual salary depends on skills, experience, and qualifications. Amgen offers a comprehensive Total Rewards package (subject to eligibility), including health and welfare plans covering staff and dependents, financial savings plans for retirement or other goals, work/life balance initiatives, career advancement opportunities, and more. Notable benefits include:

• Robust employee benefits such as retirement and savings plans with generous company contributions, medical/dental/vision coverage, life and disability insurance, and flexible spending accounts.
• Discretionary annual bonuses or sales incentive plans (where applicable).
• Stock-based long-term incentives.
• Generous, award-winning time-off policies.
• Flexible working arrangements depending on role and business needs.

Additional Information

Applicants may redact or remove age-related information such as birthdates or graduation years from submitted materials without penalty.