Administrative Assistant II, General

About University Health Network

University Health Network (UHN) is Canada's top-ranked hospital and the leading publicly funded hospital worldwide. Comprising 10 sites and a workforce of over 44,000 TeamUHN members, UHN includes renowned institutions such as Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education, and West Park Healthcare Centre. As the nation's premier research hospital, UHN handles complex biomedical cases and conducts extensive research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine, and rehabilitation. Affiliated with the University of Toronto, UHN fosters a vision to create a healthier world through the dedication of its talented staff.

Position Overview

This opportunity is available at the Toronto General Hospital within the Laboratory Medicine Program's Anatomic Pathology department, reporting to the Senior Manager. The role is a permanent, full-time position on a day shift schedule, offering 35 hours per week with hourly compensation ranging from $25.56 to $31.95. The posting closes on August 3, 2026.

Key Responsibilities

• Apply knowledge of medical terminology and advanced office functions to produce moderate to complex documented materials using word processing tools.
• Manage reception duties effectively to support department operations.
• Maintain and coordinate electronic and written scheduling and calendars.
• Oversee billing activities and monitor departmental budget records.
• Ensure maintenance and organization of electronic and physical filing and retrieval systems for information management.

Required Qualifications

• Completion of Grade 12 or an equivalent credential.
• A diploma from a recognized post-secondary secretarial arts program, with emphasis on medical or business studies.
• A minimum of three years of experience providing secretarial support.
• Proficiency with computer word processing, database management, and spreadsheet software.
• Familiarity with Microsoft Office applications.
• Experience in healthcare settings is advantageous.
• Prior experience using Epic software is preferred.

Additional Information

UHN offers a compelling benefits package and a supportive work environment that encourages professional growth. Employees benefit from HOOPP pension membership, convenient transit and shuttle access, flexible working conditions, development opportunities, and a variety of exclusive corporate discounts on travel, dining, parking, telecommunications, auto insurance, and on-site gyms.

Applicants currently employed at UHN must have completed the probationary period, maintain good employee performance records, and comply with attendance requirements to qualify.

Successful candidates may need to complete a Criminal Record Check. Misrepresentation or inaccuracies in application materials may result in disqualification. UHN is committed to equal opportunity and inclusive recruitment, with accommodation requests considered throughout the selection process.