Administrative Assistant

Role Overview

We are looking for a well-organized and detail-focused Administrative Assistant to support the daily functions of Buccellati's Middle East office in Dubai. Reporting to the Brand Director, this role involves comprehensive administrative duties, managing cross-functional projects, and ensuring seamless office activities.

Key Responsibilities

• Support internal processes such as finance requests including Purchase Orders and Payment Requests, while maintaining expense reports and monitoring payment statuses.
• Handle invoice processing, expense management, and related financial documentation.
• Manage scheduling tasks for the Brand Director, including booking meetings, appointments, and arranging travel plans and related expense tracking.
• Prepare meeting materials, develop agendas, and take minutes during sessions.
• Assist with organizing events and coordinating local team activities like retail and partner meetings or team-building events.
• Draft correspondence, reports, and create presentations as required.
• Coordinate and organize visits of guests and visitors.
• Serve as a liaison between headquarters, partners, and local agencies for different initiatives including training arrangements.
• Communicate with vendors, service providers, and clients for specific orders and services.
• Provide support for ad-hoc projects to the office team.
• Perform general clerical and office duties to maintain smooth office operations.

Candidate Profile

• Holds a Bachelor's degree in Business Administration or related discipline.
• Has about five years of prior experience in a similar administrative role within a dynamic office environment.
• Demonstrated ability as an administrative or office assistant.
• Proficient with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook.
• Exhibits strong organizational and time management capabilities, able to multitask and prioritize efficiently.
• Effective verbal and written communication skills.
• Highly attentive to detail and well-organized.
• Capable of working independently and collaboratively in a team setting.
• Fluent in English; knowledge of Italian or Arabic is advantageous.