Administrative Assistant

About the Role

A purpose-driven Jewish nonprofit organization is seeking a dedicated Administrative Assistant to join their team. This role requires a professional individual adept at managing multiple tasks and projects, maintaining discretion, and supporting organizational operations smoothly.

Key Responsibilities

• Oversee daily office functions including reception and general administrative duties.
• Provide executive assistance such as managing calendars, coordinating travel arrangements, and scheduling meetings.
• Organize logistics for meetings, board and committee sessions, events, and prepare relevant materials.
• Coordinate executive and visitor travel details, including accommodation arrangements.
• Develop and maintain productive relationships with vendors, venues, and internal stakeholders to facilitate various organizational initiatives.
• Support special projects and offer administrative help across departments as needed.

Required Skills and Qualifications

• Possess 1 to 2 years of experience in administrative or executive support roles.
• Excellent organizational, multitasking, and project coordination abilities.
• Highly professional, resourceful, and able to handle competing priorities with discretion.
• Exceptional verbal and written communication capabilities.
• Proficient in Microsoft Office suite, with Salesforce experience considered advantageous.
• Team-oriented, proactive, and flexible to occasionally assist with evening or weekend events.

Performance Expectations

• Ensure smooth and professional operation of office functions.
• Offer reliable and anticipatory support to executives and team members.
• Efficiently organize meetings and events from planning through execution.
• Support organizational goals with effective communication, organization, and diligent follow-up.

Compensation and Location

Annual salary ranges between $60,000 and $75,000, adjusted based on experience.
Position is located in New York, NY with a hybrid work model.

Additional Information

To ensure applicant safety, this vacancy is officially listed only on recognized company-related websites. Beware of fraudulent job listings on other platforms.
Gainor Staffing upholds equal employment opportunities and fosters a workplace free from discrimination and harassment. Employment decisions are grounded solely on business needs, job requirements, and individual qualifications without bias toward any protected characteristics under applicable laws.